Support & Exhibits Information

Notice of Intent to Support/Exhibit Applications are due August 31, 2018

Dear Supporters and Friends: 

The 41st Annual San Antonio Breast Cancer Symposium® (SABCS®), will take place December 4 – 8, at the Henry B. Gonzalez Convention Center in San Antonio, Texas. 

As the field of breast cancer research continues to reveal exciting new possibilities, SABCS® continues to stand out as the leading international translational meeting.  Approximately 7,500 medical professionals from over 80 different countries gather annually to acquire and exchange information, and to collaborate with their colleagues.  The audited 2017 attendance report provides attendee demographics in detail.

We continue to work hard to attract both new and returning attendees by introducing new programming, such as the annual debate which debuted in 2017, and expanding established programs such as the Educational Sessions, 12 of which are offered this year. 

The preliminary program is one of our strongest to date.  Don't forget that is only one component of the symposium.  There will be approximately 46 platform presentations and 1,000 posters derived from peer-reviewed abstracts representing the state-of-the-art in worldwide breast cancer research, treatment and related topics.

Patient benefit is the ultimate outcome not only of the symposium itself but also post-symposium resources, such as the SABCS® On Demand, which disseminate information worldwide.  Our supporters make all of this possible, for which we are sincerely grateful. 

New sponsorships have been added and established ones changed in order to provide a broad range of opportunities.  If you are considering supporting SABCS®, then we hope that you will find that the options offered in this prospectus meet your needs.

We invite you to contact the symposium office at sabcs@uthscsa.edu or 210-450-1550 regarding any questions.

See you in San Antonio! 

Sincerely


     Dr. Kaklamani

C. Kent Osborne, MD
Tina and Dudley Sharp Chair in Oncology
Director, Dan L. Duncan Comprehensive Cancer Center
Professor of Medicine and Molecular and Cellular Biology
Baylor College of Medicine
Houston, TX

Virginia G. Kaklamani, MD, DSc
Professor of Medicine
Ruth McLean Bowman Bowers Chair in Breast Cancer Research and Treatment
A.B. Alexander Distinguished Chair in Oncology
Associate Director for Clinical Research
Leader, Breast Oncology Program
Mays Cancer Center
San Antonio, TX

Carlos L. Arteaga, MD
Professor of Medicine
Director, UTSW Harold C. Simmons Comprehensive Cancer Center
The Lisa K. Simmons Distinguished Chair in Comprehensive Oncology
Associate Dean of Oncology Programs
Dallas, TX

Benefits of Support

SABCS® is the world’s most renowned and largest breast cancer meeting.

Financial support of SABCS® allows companies the opportunity to benefit from association with SABCS® while helping to assure the ongoing success of this premier international Symposium.

SABCS® exhibits and sponsorships are your best opportunity to communicate directly with leading decision makers and other medical professionals specializing in breast cancer research and treatment.


2017 Demographics

6,869 Symposium attendees + 140 Media + 444 Exhibitors, Non-Exhibiting Sponsors & their Support Staff = 7,453 total attendance.  49% came from 85 countries outside the USA.  

Click here to view an audited 2017 SABCS registration report, which includes further details.

Recognition

All companies that commit to support SABCS® will be acknowledged on the Symposium website, in Symposium print materials such as the Pocket Program and Newsletter, and on signs & slides during the Symposium.

Those companies supporting the SABCS® to a certain value will be recognized at corresponding category levels.

Recognition level = $ corporate sponsorship + $ exhibit fee + $ educational grant

MINIMUM SUPPORT LEVEL ADDITIONAL RECOGNITION
$200,000 Premier Larger logo at
exhibit area entrances plus logo on SABCS® website and mobile app
$125,000 Angel Large logo at
exhibit area entrances plus logo on SABCS® website and mobile app
$80,000 Patron Medium logo at
exhibit area entrances
$50,000 Major Supporter Small logo at
exhibit area entrances
$25,000 Contributor
$10,000 Donor

Types of Support

Corporate Sponsorship - Support for specific items, such as the internet café, which are not components of the educational program. SABCS® uses sponsorship funds to defray non-educational operating expenses.

SABCS® offers several opportunities for sponsorship.  Please refer to the list below. Sponsors have first option on same item the following year.

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form. Send the form to the Symposium office.  Deadline is August 31, 2018.

Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we will send an invoice payable in 30 days.

Corporate Sponsorship/Support payments must be check or wire transfer/ACH. SABCS® does not accept credit cards or third party payment methods such as SAP Ariba, EVED or Purchase Orders for Corporate Sponsorship/Support payments. OUR BANK DETAILS HAVE CHANGED, IF PAYING BY WIRE TRANSFER, CONTACT US AT SABCS@UTHSCSA.EDU FOR NEW WIRE TRANSFER DETAILS.

Cancellation Policy

  • Refund less 10% if cancelled by September 3, 2018
  • 75% refund if cancelled before October 1, 2018
  • Positively no refund for cancellations thereafter

Please note that corporate sponsorship does not include an exhibit. Exhibits need to be purchased separately.

Exhibits - A limited number of exhibit booths and tables are available. SABCS® uses exhibit fees to defray non-educational operating expenses.

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION. Send the form to the Symposium office.  Deadline is August 31, 2018. Please refer to exhibitor information for details.

Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION we will send an invoice payable in 30 days.

Exhibit payments must be check or wire transfer/ACH. SABCS® does not accept credit cards or third party payment methods such as SAP Ariba, EVED or Purchase Orders for exhibit payments. OUR BANK DETAILS HAVE CHANGED, IF PAYING BY WIRE TRANSFER, CONTACT US AT SABCS@UTHSCSA.EDU FOR NEW WIRE TRANSFER DETAILS.

Cancellation Policy:

  • Refund less 10% if cancelled before September 3, 2018
  • 75% refund if cancelled before October 1, 2018
  • This policy also applies to reduction of exhibit space
  • Positively no refund for cancellations thereafter

Educational Grant - Support for general educational programming costs or specific items, or printed materials which are components of the educational program. SABCS® uses grant funds to defray expenses associated with educational activities in compliance with ACCME guidelines.

If your company or organization offers educational grants in support of CME accredited educational activities related to research and treatment of breast cancer, we would appreciate receiving the grant application information including website and contact. Please contact Rich Markow, Director, Symposia at markow@uthscsa.edu or 210-450-1550.

Deadline

Notice of Intent to Support/Exhibit Applications deadline is August 31.


Corporate Sponsorship Opportunities

All corporate sponsors are acknowledged in the SABCS® Pocket Program, on slides
and the SABCS® website as well as on-site signs.

1 complimentary all-access* registration per $15,000 support.

The following sponsorships may be corporately branded with your logo and slogan.
OPPORTUNITIES COST
WI-FI NETWORK
  • Wireless service throughout the Symposium
  • SABCS® On Demand, Abstracts2View™ and iPosters™ online encourage use of this service 
    Contact markow@uthscsa.edu for 2017 usage report
  • Your company logo and slogan on initial page each time user connects to network
  • 8 all-access* complimentary registrations
SOLD

SABCS® ON DEMAND

  • View and/or download audio & slides of SABCS® presentations
  • Plenary & awards lectures, mini-symposia & platform presentations PLUS "Year in Review", basic science, translational & clinical forums, and more
  • Your corporate logo & funding credit on web page
  • Remains available for 3 years
  • Web page traffic reports available to sponsor upon request
  • 8 all-access* complimentary registrations
SOLD
NEWSLETTER
  • Total of 5 issues
  • Published daily during Symposium (4 issues); additional issue published online immediately after Symposium
  • Distributed to all SABCS® attendees on site
  • Posted online as downloadable Adobe Acrobat file, remains available for 3 years
  • Monthly download reports available
  • Your corporate logo & funding credit on Newsletter
  • 8 all-access* complimentary registrations
SOLD
iPOSTERSVIEWER
  • SABCS® posters on line, hi-definition & searchable
  • Your corporate logo & funding credit on web page 
  • Remains available for 3 years
  • Supported on multiple operating systems, browsers, and devices
  • Web page traffic reports available to sponsor upon request
  • 5 all-access* complimentary registrations
SOLD
ATTENDEE BAG
  • Sturdy “show bag” distributed to all attendees
  • Your company logo on one side (SABCS® logo on the other)
  • 5 all-access* complimentary registrations
SOLD
WATER STATIONS
  • Water stations (17-24, depending on final floor plan) located in lobbies on all levels + exhibit hall
  • Your company name/logo + slogan and/or message (for example: Visit us in Booth 10) on water despenser jug covers utilized Tuesday through Friday
  • Your company name/logo on water cups (black logo on clear cups)
  • Due to production deadlines payment for this sponsorship must be received by August 17. Final art files due no later than September 1, 2018
  • 2 all-access* complimentary registrations
SOLD


             

                          

                        
INTERNET CAFÉ
  • Located in high traffic area
  • Internet access available Wednesday - Saturday during Symposium hours
  • Your corporate logo as screensaver or custom screensaver installed on 17 screens
  • Placement of your corporate mousepads, notepads, etc.
  • 2 all-access* complimentary registrations
SOLD 
BOARDING PASS PRINTING
  • Located in high traffic area
  • Computer terminals & printers connected to airline websites
  • Attendees can check flight status and print e-tickets and/ or boarding passes (depending on airline)
  • Your corporate logo and funding credit as screensaver and on signs
  • Placement of your corporate mousepads, notepads, etc., available
  • 2 all-access* complimentary registrations
$30,000
CAREER DEVELOPMENT FORUM
  • The session is open to early-career scientists, (graduate students, postdoctoral or clinical fellows, or medical students and residents registered for SABCS®) who will have an opportunity to meet in small groups with renowned leaders regarding specific aspects of careers in breast cancer research
  • Acknowledgement on signs, SABCS® program materials, newsletter and website
  • Attendance report available post-Symposium
  • 1 all-access* complimentary registration
$15,000
 NEW! ATRIUM INSERTS  (details & price pending)  
 SUPPORT OF GENERAL NON-EDUCATIONAL COSTS $5,000 (minimum)

ADVERTISING OPPORTUNITIES
The following items can be branded with your specific product or service mark
KEY CARDS
  • Your corporate logo & message on SABCS® hotel room key cards
  • Distribution at 25 Symposium hotels
  • Sponsorship fee includes production & distribution
  • 2 all-access* complimentary registrations
SOLD
COAT & BAGGAGE CHECK
  • Coat & baggage check for SABCS® attendees located in high traffic area
  • Distribution of luggage tag with company logo or other related items; tag & other items to be provided by sponsor
  • Sponsor logo imprinted on ticket stub if support received before October 31
  • Acknowledgement in SABCS® program materials, newsletter & website, mobile app and on-site signs
  • 1 all-access* complimentary registration
$15,000
PRODUCT THEATRE
  • Available only to SABCS® exhibitors
  • Promote your product or service to a targeted audience
  • Number of available slots is limited
  • 1 all-access* complimentary registration each slot

See Product Theatre for full details and application

Wednesday 12/5/2018  11:00 am   SOLD  12:30 pm   SOLD  2:00 pm   SOLD  3:30 pm   SOLD 
Thursday     12/6/2018  11:00 am   SOLD  12:30 pm   SOLD 2:00 pm   SOLD  3:30 pm 
Friday          12/7/2018  11:00 am   SOLD 12:30 pm   SOLD  2:00 pm  3:30 pm 

$20,000 EACH SLOT
 CHARGING STATION
  • Combination charging station & lounge (see picture)
  • Placed throughout the Symposium
    • Exhibit Hall 2: 2 locations
    • Lobby registration area: 2 locations
    • Ballroom level: 1 location
       
      Exhibit Hall     SOLD      SOLD    
       Lobby    SOLD  
       Ballroom                    
  • Large area incorporating your graphic (see picture) and SABCS® logo
  • Due to production deadlines payment for this sponsorship must be received by August 15. Final art files due no later than September 7, 2018
  • Limit 1 per company
$10,000 EACH SLOT
PROGRAM ADVERTISTING
  • Full page 4-color ad in official SABCS® Pocket Program
  • Distributed in ~ 7,500 show bags
  • Available to SABCS® exhibitors only
  • 10% discount for double page spread
  • Order by September 1, pay by October 1
  • Limited number of spaces available.  Book & pay early for best placement!
  • Final printable file due by October 5
  • Please click here for the Program Advertising form and specifications.
$10,000 PER PAGE


*All-Access Complimentary Exhibitor Registrations admit the registrant to all SABCS® programming as well as off-hours access to exhibits.


Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we will send an invoice payable in 30 days.

Corporate sponsorship and exhibit payments must be check or wire transfer/ACH. SABCS® does not accept credit cards or third party payment methods such as SAP Ariba, EVED or Purchase Orders for corporate sponsorship and exhibit payments. OUR BANK DETAILS HAVE CHANGED, IF PAYING BY WIRE TRANSFER, CONTACT US AT SABCS@UTHSCSA.EDU FOR NEW WIRE TRANSFER DETAILS. There is a $32 additional fee for wire transfer payments.

Make check payable to:
UTHSCSA-#156324
Federal Tax ID is 74-1586031 [UT Health San Antonio]

Mail check to: Rich Markow
Mays Cancer Center at UT Health San Antonio
7979 Wurzbach Road, Mail Code 8224
San Antonio, TX 78229


Cancellation Policy

  • Refund less 10% if cancelled before September 3
  • Refund less 75% if cancelled before October 1
  • Positively no refund for cancellations thereafter

Advocate Program

The 21st Annual Advocate Program is sponsored by Alamo Breast Cancer Foundation (ABCF), a non-profit 501[c]3 organization. This San Antonio-based grassroots advocacy, educational, and support organization was established for women and men with breast cancer and for those concerned about breast cancer issues. ABCF is active locally and nationally (as members of the National Breast Cancer Coalition) in their goal to eradicate breast cancer in our lifetime.

The 1st Annual Advocate Program was held in 1998, in conjunction with the 21st Annual San Antonio Breast Cancer Symposium, as an educational program specially designed to address the needs of patient advocates and those who support them. The program for 2018 will include Orientation, Dinner, Mentors Program, two Educational programs and Breast Cancer Update for the grant recipients. 30-40 travel grants are expected to be available for 2018, pending receipt of sufficient grant funds.

The administration of this program is handled entirely by Alamo Breast Cancer Foundation. Their 2018 proposal will be mailed to a select list, and we hope you will support their program in addition to the 2018 San Antonio Breast Cancer Symposium®.

Contact Information:
Sandi Stanford
Alamo Breast Cancer Foundation
PO Box 780067
San Antonio, TX 78278
Email: sandistanford@alamobreastcancer.org
Website Address: www.alamobreastcancer.org

Year Funding Sources # Travel Grants Applications # Travel Grants Awarded Total # Advocate Registration to SABCS®
1999
Bristol-Myers Genentech Wyeth-Ayerst
42
30
104
2000
Aventis Genentech AstraZeneca
Glaxo Wellcome Pharmacia Oncology
62
50
123
2001
AstraZeneca Aventis Bristol-Meyers Squibb Chroma Vision Eli Lilly Genentech GlaxoSmithKline Pharmacia
52
36
118
2002
AstraZeneca Aventis Bristol-Myers Squibb
ChromaVision DakoCytomation Eli Lilly
Genentech GlaxoSmithKline Pharmacia
40
28
119
2003

AstraZeneca Pharmaceuticals

Bristol Myers Squibb Chromavision DakoCytomation Eli Lilly & Co Genentech Genomic Health GlaxoSmithKline Pfizer

52
37
168
2004

AstraZeneca Pharmaceuticals DakoCytomatic, Inc. Genentech, Inc.

Genomic Health, Inc. GlaxoSmithKline Introgen Therapeutics, Inc. Sanofi-Aventis

52
37
168
2005

AstraZeneca Pharmaceuticals Cytyc

Eli Lilly & Company Genentech

Genomic Health GlaxoSmithKline

Introgen Therapeutics Sanofi-Aventis

49
32
201
2006

Avon Foundation NBCC Fund--Best Practices Award AstraZeneca Genentech

Genomic Health Eli Lilly Sanofi-Aventis

109
43
199
2007

Abraxis Oncology AstraZeneca

Avon Foundation Genentech GlaxoSmithKline Novartis Roche Introgen Therapeutics

Sanofi-Aventis Dr. Sharon Wilks

109
42
233
2008

Abraxane-AZ AstraZeneca Avon Foundation Cytori Genentech BioOncology

Genomic Health, Inc. GlaxoSmithKline

Her2 Support Novartis Roche Sanofi-Aventis Dr. Sharon Wilks

34
32
225
2009

Abraxis BioOncology AstraZeneca

Avon Foundation for Women
Cytori Therapeutics, Inc Eli Lilly & Co Genentech Genomic Health, Inc
GlaxoSmithKline

Her2 Support Group Organization

National Breast Cancer Coalition

Novartis Pharmaceuticals Corp Sanofi-Aventis

Dr. Sharon Wilks, MD, FACP

Dr. Peter Ravdin, MD, PhD

82
36
235
2010

AACR Abraxis BioOncology Amgen AstraZeneca Avon Foundation for Women Eisai, Inc. Eli Lilly & Co. Genentech
GlaxoSmithKline

Novartis Pharmaceuticals Corporation

Dr. Peter Ravdin, MD, PhD Sanofi-Aventis

Dr Sharon Wilks, MD, FACP

107
32
297
2011

AACR Amgen Avon Foundation for Women Boehringer Ingelheim Genentech
Genomic Health, Inc. GlaxoSmithKline

Julie Ann Carpenter Memorial Fund
Novartis Pharmaceuticals Corp

Peter Ravdin, MD, PhD

Sharon Wilks, MD, FACP Syndax

119
41
298
2012

AACR  Amgen  Avon Foundation for Women  Celgene Corporation  Genentech

Genomic Health, Inc  GlaxoSmithKline 

Julie Ann Carpenter Memorial Fund  Nektar  Novartis Pharmaceuticals Corp 

Peter Ravdin, MD, PhD

68
31
144
2013

AACR  Amgen AstraZeneca
Avon Foundation for Women 
Celgene Corporation  Genentech

Genomic Health  

Julie Ann Carpenter Memorial Fund 

Novartis Pharmaceuticals 

Peter Ravdin, MD, PhD, SABCS

Sharon Wilks, MD, FACP

61
23
171
2014

AACR Amgen AstraZeneca

Avon Foundation for Women

DARA BioSciences Eisai  Genentech Genomic Health, Inc.

Julie Ann Carpenter Memorial Fund

NanoString Technologies 

Nektar Therapeutics

Novartis Pharmaceuticals Nuclea Diagnostics Peter Ravdin, MD, PhD  Pfizer SABCS®  Syndax

78
28
229
 2015 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Eisai Inc.  Genentech BioOncology Genomic Health, Inc.
Julie Ann Carpenter Memorial Fund NanoString Technologies Navidea Biopharmaceuticals
Nektar Therapeutics  Novartis Oncology Recycledman Foundation
Susan G. Komen  Syndax Pharmaceuticals
71 28 196
 2016 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Biotheranostics, Inc. Cascadian Therapeutics Eisai Genentech BioOncology
Genomic Health Julie Ann Carpenter Memorial Fund Lumicell M-3 Health Communications
NanoString Technologies Nektar Therapeutics Novartis Oncology Pfizer
The Recycledman Foundation Syndax Pharmaceuticals SABCS® Susan G. Komen
63 34 180
 2017  AACR Avon Foundation for Women Biotheranostics, Inc. The Joe W. and Dorothy Dorsett Brown Foundation
Cascadian Therapeutics Eisai Genentech BioOncology Genomic Health Immunomedics
Julie Ann Carpenter Memorial Fund Merck NanoString Technologies Nektar Therapeutics
Novartis Oncology Pfizer, Inc.  The Recycled Man Foundation Seno Medical Instruments, Inc.
Syndax Pharmaceuticals, Inc. 
 73 31   222