DECEMBER 5-9, 2023

HENRY B. GONZALEZ CONVENTION CENTER

SAN ANTONIO, TEXAS

SABCS-2023-cluster-logo-reverse
Support & Exhibit

**BEWARE OF SCAMS BY FRAUDULENT WEBSITES AND "REGISTRATION SERVICE" PROVIDERS**
Fraudulent websites have been reported, so it is critical that you use only the official University of Texas Health Science Center, School of Medicine, Continuing Medical Education (CME) website to register for our meetings.
We cannot ensure your registration if you register using an illegitimate website.

Dear Supporters and Friends: 

We invite you to participate in the San Antonio Breast Cancer Symposium (SABCS) December 5-9, 2023 at the Henry B. Gonzalez Convention Center in San Antonio, Texas. This international scientific symposium is the premier event for researchers, health professionals, and those with a special interest in breast cancer. The symposium offers attendees the unique opportunity to participate in person in San Antonio or virtually.

For forty-five years, SABCS has provided state-of-the-art information on clinical, translational, and basic research developments in breast cancer with the ultimate goal of improving outcomes for patients. The Symposium provides a forum for interaction, communication, and education attracting thought-leaders, academic and private physicians and researchers, as well as other health care professionals focused on curing breast cancer. SABCS facilitates discussion and education about the latest discoveries from across the spectrum of cancer research, including experimental biology, etiology, prevention, diagnosis, and therapy of breast cancer and pre-malignant breast disease, as well as new findings from clinical trials. The Symposium also fosters the next generation of breast cancer researchers by providing superior education and training opportunities to early-career investigators. Supporters and exhibitors enable SABCS to expand the reach of the Symposium, making post-Symposium resources like SABCS Sessions on Demand available to breast cancer professionals worldwide. Your support drives progress in breast cancer research and treatment, and for that we are deeply and sincerely grateful.

This prospectus provides a snapshot of what the Symposium has to offer and highlights important information related to your exhibit experience.

The prospectus has been updated to provide a broader range of opportunities. Whether you are a past supporter or new to SABCS, we hope that you will find a level of participation that is comfortable for you and of mutual benefit to us all.

If you have any questions or comments, you are welcome to contact the symposium office at sabcs-exhibits@uthscsa.edu or 210-450-1550. 

We look forward to hearing from you very soon.

Sincerely

     Dr. Kaklamani

Virginia G. Kaklamani, MD, DSc
Professor of Medicine
Ruth McLean Bowman Bowers Chair in Breast Cancer Research and Treatment
A.B. Alexander Distinguished Chair in Oncology
Associate Director for Clinical Research
Leader, Breast Oncology Program
Mays Cancer Center
San Antonio, TX

Carlos L. Arteaga, MD
Professor of Medicine
Director, UTSW Harold C. Simmons Comprehensive Cancer Center
The Lisa K. Simmons Distinguished Chair in Comprehensive Oncology
Associate Dean of Oncology Programs
Dallas, TX

                                                                                                                                                                                                                                                                                                                                                                                                                                                                      


Benefits of Support

We offer multiple opportunities before, during, and after SABCS for you to promote your company/brand through our channels. All companies that commit to supporting SABCS will be acknowledged on the Symposium website, attendee news site, print materials and signs and slides during the Symposium

  • Exhibitors and Supporters interact and communicate directly with leading decision makers and other medical professionals specializing in breast cancer research and treatment from around the world.
  • Exhibitors and supporters benefit from association with SABCS while ensuring the ongoing success of this premier international Symposium.

2022 Demographics

6,761 in person attendees + 3,196 virtual attendees + 699 Exhibitors, Non-Exhibiting Sponsors and their Support Staff = 10,656 total attendance.  44% attended from 94 countries including the USA. 


Levels of Support

Those companies supporting the SABCS at a certain value will be recognized at the corresponding category levels. Recognition level = $ corporate sponsorship + $ exhibit fee + $ educational grant.

MINIMUM SUPPORT LEVEL ADDITIONAL RECOGNITION
 $500,000 Executive  Larger Logo on signage, logo with link on website, attendee news site, and logo on mobile app. 
$200,000 Premier Larger logo on signage, logo with link on website, attendee news site, and logo on mobile app.
$125,000 Angel Large logo on signage, logo with link on website, attendee news site and logo on mobile app.
$80,000 Patron Medium logo on signage, name listed on website, and mobile app.
$50,000 Major Supporter Small logo on signage. Name listed in website, and mobile app.
$25,000 Contributor Name listed on signage, website, and mobile app.
$10,000 Donor Name listed on website and mobile app.
 <$10,000  Friend Name listed on website and mobile app.

Types of Support

Corporate Sponsorship – SABCS offers several opportunities to support specific items which are not components of the educational program. SABCS uses sponsorship funds to defray non-educational operating expenses.

Educational Grants – Support for general education programming costs or specific items, or printed materials which are components of the educational program. SABCS uses grant funds to defray expenses associated with educational activities in compliance with ACCME guidelines.
If your company or organization offers educational grants in support of CME accredited educational activities related to research and treatment of breast cancer, we would appreciate receiving the grant application information. Please contact cme@uthscsa.edu.

Deadline

Support and Exhibit Applications deadline is September 1, 2023.


Sponsorship Opportunities

ELIGIBILITY 

Organizations must be exhibitors or sponsors of SABCS to participate in SABCS marketing opportunities. If a company cancels their participation at the 2023 SABCS, they also forfeit its sponsorship. The cancellation policy will apply.

Note: Marketing opportunities are available and will be determined by prior and current sponsorship and exhibit levels. To find out more about increasing your visibility to SABCS attendees contact us at sabcs-exhibits@uthscsa.edu.

The following sponsorships may be corporately branded with your logo and slogan.
OPPORTUNITIES COST

WI-FI NETWORK

This exclusive sponsorship provides complimentary Wi-Fi in all sessions and in common areas at the convention center.
  • Available to SABCS exhibitors only.
  • Wireless service throughout the Symposium
  • Your corporate logo and slogan on initial page each time user connects to network.
  • Receive exclusive recognition to thousands of unique visitors per day. 
  • The opportunity to have the Wi-Fi landing page directing users to URL/message of sponsor’s choice.
  • Attendees will be notified of the free Wi-Fi service through periodic email communications, including the “Know Before You Go” email prior to the event and sponsor will be recognized and thanked in each notification.
  • Your corporate logo on signage at the registration area with information on Wi-Fi log-in.
  • Five program and exhibit area complimentary registrations. 

100,000.00

MOBILE APP ADVERTISING

Expand your outreach to thousands of unique visitors each day by advertising your company logo or product on the mobile app.
  • Available to SABCS exhibitors only.
  • Your company logo included in the Mobile App. The App includes an agenda, attendee lists, presentations, and other conference information.
  • Promote your product or service to a targeted audience of over 8,000.
  • Your corporate logo on app dashboard banner rotating every 3-5 seconds.
  • Acknowledgment in SABCS program materials, news site, website, and on-site signage.
  • Four program and exhibit area complimentary registrations.

SOLD

WATER STATION

Refresh attendees by sponsoring sustainable water station at the convention center. Attendees have the opportunity to get a cup of water at the convenient water station branded with your sponsored name and logo.
  • Available to SABCS exhibitors only.
  • Water station located in a high traffic area located in the exhibit hall. 
  • Your company name/logo or brand on water cups.
  • Due to production deadlines, payment for this sponsorship must be received by August 15. Final art files are due no later than September 1.
  • Recognition of your sponsorship on signage and the SABCS website.
  • Three program and exhibit area complimentary registrations.

SOLD

 KEY CARDS

Make a first impression when attendees arrive in San Antonio, Texas for the 2023 SABCS! Hotel key cards will be distributed to attendees staying at several prominent San Antonio hotels throughout the duration of the meeting. Thousands of hotel key cards will be customized with the sponsor’s logo.
  • Available to SABCS exhibitors only
  • Distribution at selected San Antonio, Texas hotels.
  • Sponsorship fee includes production and distribution.
  • Two program and exhibit area complimentary registrations

 SOLD

POSTER SESSIONS

Enhance the poster session atmosphere by providing snacks and beverages located inside the exhibition hall poster area. For poster session schedule, please view the 2023 SABCS exhibitor prospectus. 
  • Available to SABCS exhibitors only.
  • Recognition of your company logo on signage.
  • One session per exhibitor.
  • One program and exhibit area complimentary registrations

$30,000.00

PER SESSION


             

                          

                        

MOBILE CHARGING BOOTH

At SABCS mobile devices are often the key to networking opportunities, and the moment the battery runs out, business stops. Each charging booth will be branded with sponsor’s logo or product logo and placed in high traffic areas throughout the Symposium..
  • Available to SABCS exhibitors only.
  • Company or brand logo displayed on charging booth signage.
  • Limit three per company.
  • One program and exhibit area complimentary registration

$ 15,000.00

EACH

 

SABCS MEETING NEWS, OUT-OF-HOME MARKETING, & HOTEL BRANDING OPPORTUNITIES

Engage attendees at every step of their meeting journey with high-impact advertising opportunities including SABCS Meeting News, out-of-home marketing, and hotel branding tactics. With a variety of strategic opportunities available before, during, and after the annual symposium, you're sure to find the promotional tools needed to achieve your marketing objectives. Click the link below or contact TriStar Media Strategist Melanie Holt to start planning today!

**RATE CARD GRAPHIC/LINK HERE**

TriStar Sales Contact: 
 Melanie Holt
 Senior Media Strategist
 mholt@tristarpub.com
 913-491-4200, ext. 487

Important Information: 
TriStar is the required agency through which SABCS exhibitors must book out-of-home and hotel marketing opportunities. No other vendor may be used.                 

      - Out-of-home and hotel marketing opportunities are subject to the terms and conditions set forth by SABCS.
      - Out-of-home and hotel marketing opportunities are subject to availability at time of reservation and require prepayment.
      - All sponsorship and branding opportunities are subject to SABCS approval.              

Sponsorship opportunity not listed?

 Contact us and let’s talk about it. Our team is dedicated to helping you get the most out of your sponsorship whether through our existing packages or with custom-made creative solutions. Contact SABCS at sabcs-exhibits@uthscsa.edu for more information.

Graphic Dimensions:  56'  91/2"L X 38' W
Glass Panel:  A,L=407/8"W X 38"HB-K=593/8"W X 38"H
Above Escalators 
Above Escalators 
Above Escalators 

Payment

Invoices are generated and viewed on the MYS platform. SABCS accepts credit card, check, wire transfer, and ACH in USD for payment. We do not accept third-party payment methods such as SAP Ariba, EVED, or purchase orders for sponsorship or exhibit payments.

Make check payable to:
UTHSCSA - SABCS #165328
Federal Tax ID is 74-1586031 [UT Health San Antonio]

Mail check to: 
Office of Continuing Medical Education
UT Health San Antonio
7703 Floyd Curl Drive - MSC 7980
San Antonio, TX 78229-3900

Cancellation Policy

  • If cancelled by September 1, 2023, 75% of the total amount will be refunded.
  • After September 1, 2023 no refund for cancellations.

Freeman Exhibitor Kit


Advocate Program

The Annual Advocate Program is sponsored by Alamo Breast Cancer Foundation (ABCF), a non-profit 501[c]3 organization. This San Antonio-based grassroots advocacy, educational, and support organization was established for women and men with breast cancer and for those concerned about breast cancer issues. ABCF is active locally and nationally (as members of the National Breast Cancer Coalition) in their goal to eradicate breast cancer in our lifetime.

The 1st Annual Advocate Program was held in 1997, in conjunction with the Annual San Antonio Breast Cancer Symposium, as an educational program specially designed to address the needs of patient advocates and those who support them. The program for will be available at their website. 20-30 travel grants are expected to be available for 2023, pending receipt of sufficient grant funds.

The administration of this program is handled entirely by Alamo Breast Cancer Foundation. Their 2023 proposal will be mailed to a select list, and we hope you will support their program in addition to the 2023 San Antonio Breast Cancer Symposium.

Contact Information:

Alamo Breast Cancer Foundation

PO Box 780067
San Antonio, TX 78278
Email: alamoadvocateprogram@gmail.com
Website Address: www.alamobreastcancer.org

Year Funding Sources # Travel Grants Applications # Travel Grants Awarded Total # Advocate Registration to SABCS®
 2015 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Eisai Inc.  Genentech BioOncology Genomic Health, Inc.
Julie Ann Carpenter Memorial Fund NanoString Technologies Navidea Biopharmaceuticals
Nektar Therapeutics  Novartis Oncology Recycledman Foundation
Susan G. Komen  Syndax Pharmaceuticals
71 28 196
 2016 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Biotheranostics, Inc. Cascadian Therapeutics Eisai Genentech BioOncology
Genomic Health Julie Ann Carpenter Memorial Fund Lumicell M-3 Health Communications
NanoString Technologies Nektar Therapeutics Novartis Oncology Pfizer
The Recycledman Foundation Syndax Pharmaceuticals SABCS® Susan G. Komen
63 34 180
 2017  AACR Avon Foundation for Women Biotheranostics, Inc. The Joe W. and Dorothy Dorsett Brown Foundation
Cascadian Therapeutics Eisai Genentech BioOncology Genomic Health Immunomedics
Julie Ann Carpenter Memorial Fund Merck NanoString Technologies Nektar Therapeutics
Novartis Oncology Pfizer, Inc.  The Recycled Man Foundation Seno Medical Instruments, Inc.
Syndax Pharmaceuticals, Inc. 
 73 31   222
 2018
AACR Arcus BioSciences Biotheranostics, Inc
Joe W and Dorothy Dorsett Brown Foundation Celgene Eisai Elekta
Genentech Bio Oncology Genomic Health, Inc Julie Ann Carpenter Memorial Fund Merck & Co Inc NanoStringTechnologies Nektar Therapeutics Novartis Oncology Pfizer, Inc The Recycledman Foundation San Antonio Breast Cancer Symposium (in kind) Seattle Genetics Seno Medical Instruments, Inc Syndax Pharmaceuticals, Inc Theresa’s Foundation 
61   25 163 
 2019 Agendia AACR SSP The Joe W and Dorothy Dorsett Brown Foundation Eisa, Inc Genentech Genomic Health Julie Ann Carpenter Memorial Fund Mylan Nektar Therapeutics Novartis Oncology Pfizer, Inc The Recycled Man Foundation Sanofi-Genzyme San Antonio Breast Cancer Symposium (in kind) Seattle Genetics Syndax Pharmaceuticals Theresa's Foundation VisionRT 57 26 248
 2020 N/A   N/A N/A  348
 2021  N/A  N/A  N/A 304