DECEMBER 5-9, 2023

HENRY B. GONZALEZ CONVENTION CENTER

SAN ANTONIO, TEXAS

SABCS-2023-cluster-logo-reverse
Registration - 2023

Registration for SABCS 2023 is closed as of December 31, 2023. 

NOTE: All attendees must create a registration profile as part of the registration process. SABCS does not store registration information from prior years.

 

NOTE REGARDING FRAUDULENT REGISTRATION WEBSITES

Beware of fraudulent vendors! The only official website for the 2023 San Antonio Breast Cancer Symposium is www.sabcs.org. SABCS is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing and registration for the SABCS 2023. Please note that the SABCS website listed is the only site through which users can confirm a hotel room or register for the meeting. SABCS cannot guarantee your registration or housing if you purchase using an illegitimate website. 

PLEASE NOTE: SABCS DOES NOT call to solicit registrations or housing, and SABCS DOES NOT charge service fees, taxes, or VAT on registration. If you receive a call or e-mail from any vendor claiming to be a housing vendor or registration provider, do not respond or provide them with any personal information.

If you receive a phone call or email from any site regarding SABCS and you have questions about their legitimacy, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.


 


REGISTRATION DISCOUNT FOR USING OFFICIAL HOUSING BUREAUS 

To receive a 15% discount off your registration, please reserve your hotel room with Orchid Events and/or SABCS International Group Housing, the official SABCS housing bureaus. Please use your hotel acknowledgment number when booking your registration. The 15% registration discount does not apply to late registrations after October 27, 2023. (The hotel acknowledgment number and hotel name must be entered when registering in order to receive the registration discount.)  

REGISTRATION QUESTIONS?

sabcs-support@cmrus.com

Phone: 415-979-2296

Toll Free: 800-483-2433


REGISTRATION DEADLINES   

  • Early Registration (lowest rate): September 22, 2023
  • Advance Registration (discounted rates): October 27, 2023
  • Late Registration: October 28, 2023 through December 9, 2023


HOW TO REGISTER   

Beginning Wednesday, July 12, 2023, online registration will open for Regular attendees, AACR Members, UT Health San Antonio Faculty & Staff, Residents or Postdoctoral Fellows, Patient Advocates, and Students. 

Registration for SABCS 2023 is closed as of December 31, 2023.


ONSITE REGISTRATION

Onsite registration will open on Monday, December 4, 2023, at the Henry B. Gonzalez Convention Center in San Antonio, Texas and will remain open on the following schedule:

Monday, December 4: 12- 6 p.m.

Tuesday, December 5: 7 a.m.- 6 p.m.

Wednesday, December 6: 7 a.m.- 6 p.m.

Thursday, December 7: 7 a.m.- 6 p.m.

Friday, December 8: 7 a.m.- 6 p.m.

Saturday, December 9: 7 a.m.- 12 p.m.

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REGISTRATION OPTIONS

Multiple registration options are available for the 2023 SABCS Symposium. Both in-person and virtual registration packages include access to live sessions, Q&A, networking, CME/MOC credits, and more.


IN-PERSON MEETING REGISTRATION (INCLUDES VIRTUAL MEETING)   

The following items are included with in-person registration:

  1. Admission to all live scientific sessions
  2. Admission to the poster hall and live poster presentation
  3. Access to the SABCS 2023 App
  4. Access to the virtual meeting platform and all on-demand sessions through March 31, 2024
  5. Ability to submit questions to session speakers through a mobile application
  6.  Admission to the exhibit hall, spotlight theaters, and other exhibitor events
  7. Admission to Satellite Educational Symposia (separate complimentary registration required)
  8. Admission to the Career Development sessions on Saturday, December 9, 2023 (separate complimentary registration required)
  9. Opportunity to claim CME/MOC credits
  10. Daily continental breakfast
  11. Daily coffee breaks and light refreshments in the Exhibit Hall
  12. Complimentary beverages and light refreshments during Poster Sessions
  13. Complimentary shuttle service between hotels and convention center
  14. Certificate of Attendance

 

VIRTUAL MEETING REGISTRATION   
In 2023, SABCS has included reduced rates for the virtual meeting. The following items are included with virtual registration:

  1. Access to live streamed sessions on the virtual meeting platform
  2. Access to virtual poster presentations (PDFs with optional audio)
  3. Access to the virtual meeting platform and all live and on-demand sessions through March 31, 2024
  4. Access to the SABCS 2023 App
  5. Ability to submit questions to session speakers through the virtual meeting platform
  6. Opportunity to claim CME/MOC Credit
  7. Certificate of Attendance
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PAYMENTS

Please Note: Paying the abstract submission fee does not constitute registration for the meeting. 


Registration submitted without full payment cannot be processed and attendees will not be registered until full payment is completed. Government or other purchase orders cannot be accepted. All fees must be paid in U.S. currency drawn on a U.S. bank. Payments may be made via credit card or check. If paying by check, please make payable to:

UTHSCSA - SABCS #165328

Office of Continuing Medical Education

UT Health San Antonio

7703 Floyd Curl Drive - MSC 7980

San Antonio, TX  78229-3900


Due to liability restrictions and concerns, children under the age of eighteen years of age may not participate in any part of the Symposium.

There are no daily or partial registrations rates available.

To register online, please click here. Book your hotel first in order to receive a 15% discount off the registration fee for individual attendees. The hotel name and acknowledgement number are required to receive the 15% discount. The 15% registration discount does not apply to late registrations after October 27, 2023.


UTHSA Faculty and Staff Only: To pay for your SABCS registration fee via IDT, please email sabcs@uthscsa.edu with the following information:

  • Name of registrant/attendee
  • Email address of registrant/attendee
  • Amount of registration fee
  • Charge to – Department #, Fund # and PID #

  • Please note that you must copy your respective department/division in this communication to receive approval. 

 

IN-PERSON MEETING REGISTRATION RATES  

 

In-Person
Early Registration
July 12 to Sept. 22

In-Person
Advance Registration
Sept. 23 to Oct. 27

In-Person
Late Registration
Oct. 28 to Dec. 9

Regular Registration

With 15% Housing Discount

$755

$645

$925

$785

$970

N/A

AACR Member Registration
(must have current AACR membership)
With 15% Housing Discount

$630

$535

$760

$645

$815

N/A

UT Health San Antonio Faculty/Staff
(UTHealth email required for registration)
With 15% Housing Discount

$315

$265

$380

$325

$435

N/A

Resident or Postdoctoral Fellow
(valid ID or letter of appointment required)
With 15% Housing Discount

$190

$160

$235

$200

$290

N/A

Patient Advocate
(see below for qualifications)

$0

$0

$0

Student
(valid ID required at time of registration)
With 15% Housing Discount

$80

$70

$105

$90

$160

N/A

 


In 2023, SABCS is providing discounted registration options for virtual attendees based on their geographic location. Discounted rates are calculated based on the World Bank Group country classifications by income level for FY24 (July 1, 2023- June 30, 2024). Rates will be automatically calculated based on your registration profile mailing address.

 

VIRTUAL MEETING REGISTRATION RATES: HIGH-INCOME ECONOMIES  

High-Income Economies

Virtual
Early Registration
July 12 to Sept. 22

Virtual
Advance Registration
Sept. 23 to Oct. 27

Virtual
Late Registration
Oct. 28 to Dec. 9

Regular Registration

$550

$735

$785

AACR Member Registration
(must have current AACR membership)

$475

$625

$675

UT Health San Antonio Faculty/Staff
(UTHealth email required for registration)

$235

$325

$375

Resident or Postdoctoral Fellow
(valid ID or letter of appointment required)

$150

$195

$250

Patient Advocate
(see below for qualifications)

$0

$0

$0

Student
(valid ID required at time of registration)

$60

$75

$125

 


VIRTUAL MEETING REGISTRATION: MIDDLE-INCOME ECONOMIES

Middle-Income Economies

Virtual
Early Registration
July 12 to Sept. 22

Virtual
Advance Registration
Sept. 23 to Oct. 27

Virtual
Late Registration
Oct. 28 to Dec. 9

Regular Registration

$275

$355

$400

AACR Member Registration
(must have current AACR membership)

$235

$300

$335

UT Health San Antonio Faculty/Staff
(UTHealth email required for registration)

N/A

N/A

N/A

Resident or Postdoctoral Fellow
(valid ID or letter of appointment required)

$65

$95

$125

Patient Advocate
(see below for qualifications)

$0

$0

$0

Student
(valid ID required at time of registration)

$30

$35

$60

 


VIRTUAL MEETING REGISTRATION: LOWER-MIDDLE/LOW-INCOME ECONOMIES

Lower Middle/Low-Income Economies

Virtual
Early Registration
July 12 to Sept. 22

Virtual
Advance Registration
Sept. 23 to Oct. 27

Virtual
Late Registration
Oct. 28 to Dec. 9

Regular Registration

$75

$100

$125

AACR Member Registration
(must have current AACR membership)

$65

$85

$105

UT Health San Antonio Faculty/Staff
(UTHealth email required for registration)

N/A

N/A

N/A

Resident or Postdoctoral Fellow
(valid ID or letter of appointment required)

$25

$35

$50

Patient Advocate
(see below for qualifications)

$0

$0

$0

Student
(valid ID required at time of registration)

$15

$20

$25

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ELIGIBILITY FOR REGISTRATION AS A PATIENT ADVOCATE   

The patient advocate registration category is reserved exclusively for patient advocates and is not intended for medical professionals. Individuals interested in registering under this category either work or volunteer for national not-for-profit patient advocacy organizations that demonstrate a charitable mission, engage in patient advocacy activities, provide support for people with cancer, have a nonprofessional membership, do not offer CME or scientific programs for professionals and do not have an AACR Active or Associate Membership. Individuals registered under this category are not eligible to receive continuing education credit for their attendance. If you are registering as a Patient Advocate, you will be required to upload your proof of status during the registration process.

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ELIGIBILITY FOR REGISTRATION AT AACR MEMBER RATES   

AACR Members will be required to enter their AACR membership ID number to receive a discount off the REGULAR registration rates. Only individuals who are current with their dues payment and listed on the membership rolls at the time of registering, will be accorded the privilege of registering for the discounted rate for the 2023 SABCS. If upon review of membership application, a candidate is deemed ineligible for the membership category to which they have applied, then the candidate will need to register in advance at the relevant category based on the applicant’s status (i.e., Regular rate, Resident, Postdoctoral Fellow, Student, etc.)


CONFIRMATION   

SABCS will email confirmations to fully paid registrants immediately following completion of online registration. If you do not receive your confirmation within 24 hours of completion, please contact us at sabcs-support@cmrus.com.

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WELCOME LETTER   

If you are traveling to the symposium from outside the United States and require a visa or a letter for your institution/university, SABCS wishes to support your efforts to secure the needed travel documentation to attend the symposium. The Welcome Letter is part of the registration process. Individuals who require an entry visa should register, pay, and access their Welcome Letter in their registration confirmation well in advance of the symposium to allow sufficient time to complete the application process.

Welcome Letters can be downloaded through the link provided in your registration confirmation. SABCS is not able to contact Embassies in support of an individual attempting to gain entry into the United States to attend the San Antonio Breast Cancer Symposium.

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REGISTRATION CHANGES / MEETING CANCELLATION POLICIES   

Registered participants may change their registration selection between the in-person or virtual meetings at any time without penalties or change fees. However, registration fee may change based on applicable rates. All modifications to registration should be completed by November 3, 2023.  


Cancellations must be received in writing no later than November 17, 2023, and are subject to the following processing fees:

  • Regular Registration, AACR Member Registration, and UT Health San Antonio Staff and Faculty Registration: $75 cancellation fee
  • Resident or Postdoctoral Fellow Registration and Student Registration: $20 cancellation fee

Refunds will not be granted for requests received after November 17, 2023, nor will they be granted for no-shows. Please email cancellation requests to sabcs-support@cmrus.com.

 

All registration cancellations and refunds will be processed in the same manner as original payment.

Please Note: Canceling your meeting registration does not automatically cancel your hotel reservation. Hotel reservations must be canceled separately.

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CREDENTIALS   

All advance registrants for the in-person registration option will receive a confirmation via email for badge pickup immediately after registering and again approximately one week prior to the start of the conference. Please bring this notice with you to the SABCS Symposium 2023, and you may proceed to the Pre-Registered counters for fast pickup of your registration credentials. Your badge will provide you with access to the scientific sessions as well as the exhibit floor.


GROUP REGISTRATIONS   

Group registrations will be available for the 2023 SABCS Symposium on July 12, 2023. Visit the Group Registration page on the SABCS website for registration information.


MEDIA REGISTRATIONS   

Visit the Media page on the SABCS website for registration information.

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EXHIBITOR REGISTRATIONS   

Exhibitor registrations will be available for the 2023 SABCS Symposium beginning August 21, 2023. Visit the Exhibitor page on the SABCS website for registration information.



National Provider Identifier (NPI) (for USA MDs only):  The 2010 Federal Patient Protection and Affordable Care Act (PPACA) requires most of our exhibitors to log encounters in their exhibit booth with US physicians by collecting each NPI. In order to assist our exhibitors in this task SABCS will incorporate the number in the bar code on each US provider’s Symposium badge.

Please note that the NPI is required in order for USA MDs to complete their Symposium registration, whether registering as an individual or part of a group registration.

To locate your NPI number click on the following link: https://npiregistry.cms.hhs.gov/

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Privacy Policy

Why we ask for your consent 

We are committed to protecting the privacy of all personal data or photos taken during the event. The following statements describe what we are doing with your data and how long we store it so that you are fully informed prior to submitting your personal data and photos taken during the event. Your active participation in this process is your explicit consent to the processing, analysis and reporting of your freely given personal data for the purposes of this ongoing event. Images may be used in print publications, online publications, websites, and social media. By giving your consent you acknowledge that you are providing personal data, including sensitive personal data as defined under the General Data Protection Regulation (GDPR) for the Lawful Basis of registration, participation, payment and communication for future meetings and related information.

Data Controller Contact

Symposia Office
UT Health San Antonio  
Mays Cancer Center  
7979 Wurzbach Rd., MC 8224
San Antonio, TX 78229 
210-450-1550

Data Protection Officer

Michael Schnabel
UT Health San Antonio

Why are we processing your personal data?

We ask for your personal data to facilitate registration, participation, payment and communication for future meetings and related information. Images may be used in print publications, online publications, websites, and social media. 

Third Parties that will have access to your personal data

Your personal data will only be viewed and processed by the Symposia Office and its affiliates for registration, participation, payment and communication for future meetings and related information. Images may be used in print publications, online publications, websites and social media.

How long will we store your personal data?

As a participant of this meeting, your personal data will be retained indefinitely for purposes of communication for future meetings and related information.

The right to withdraw your consent

You retain the right to withdraw consent of your personal data or photos at any time. By withdrawing your consent your registration will not be submitted or processed.  If consent is withdrawn prior to this event it will result in cancellation of your registration and the cancellation policy will apply. If consent is withdrawn, you will not receive any communications for future meetings or related information. Please contact us at sabcs@uthscsa.edu with any inquiries you may have.

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