Presenter Instructions

If you have not received a notification regarding your submitted abstract, please contact CTI Meeting Technologies, Inc by email sabcs@support.ctimeetingtech.com

Your presentation will be provided on DIGITAL MEDIA ONLY.

Starting SABCS® 2018 there will be a new process for preparing presentation slides. The site link will be ready the beginning of October 2018.  You will receive an email with information on how to access the site and submit your slides online. Please use the information below in preparing your presentation.

 

Format:

Slides will be displayed in 16.9 format.

Header & Footer:

Each presentation slide must include the following text:

Header: San Antonio Breast Cancer Symposium®, December 4-8, 2018

Footer: This presentation is the intellectual property of the author/presenter. Contact them at insert your email address here for permission to reprint and/or distribute.


Talk Length:


10 minutes for presentation, 5 minutes for discussion.
You will not be given extra time for acknowledgements. Please keep your acknowledgements to a minimum.  This can be accomplished by showing the information on a slide. Rehearse presentation to stay within the time limit.


Presentation Review:


Presentation slides must be in electronic format and uploaded (instructions will be sent at a later date) for review for CME accreditation no later than October 31, 2018. Drafts are accepted no matter what stage of development by October 31, 2018 provided that your finalized presentation be uploaded by November 30, 2018


Preview your Presentation:

 

Your presentation will be available for preview in the Speaker Lounge on the Concourse Level, room 216A. All presenters must meet with SABCS® AV technicians the day prior to preview your scheduled presentation and practice slide advancement. Slides will be downloaded onto SABCS® computers for presentation. This will help ensure that your presentation will proceed smoothly. Technicians will be available to assist with any compatibility or formatting issues. The last slides we receive will be uploaded and used for your presentation.


No-Show Policy:


If for any reason your presentation must be cancelled, notify the Symposium office in writing as early as possible by e-mail to
sabcs@uthscsa.edu or fax 210-450-1560.  Be sure to mention your assigned program number which appears at the top of your acceptance notification.  Failure to notify will result in activation of the No-Show Policy stated in the Abstract Submission Guidelines.

With your permission, your slides will be made available on line for viewing and download within 24 hours after your presentation. Slides will also be included on the SABCS® On Demand player made available during the symposium. You agree to give your permission to reproduce your presentation unless you notify the SABCS® office at sabcs@uthscsa.edu and opt out of the SABCS® On Demand product via the Speaker Management system when you upload your slides. 

It is expected that all presenters will give an unbiased presentation without using product promotion, and will not discuss content or make clinical recommendations in their "conflict-of-interest" area. A content expert will be asked to review presentation content and rate for the absence of commercialism, product promotion, bias, or unresolved conflict of interest. This review will take place both prior to and during the presentation.

SABCS®, as copyright owner, has sole authority to grant permission to reproduce the abstract.   Authors of SABCS® abstracts are permitted to use their abstracts in the following ways without requesting permission from the SABCS®.  All such uses must include appropriate attribution to the Cancer Research supplement issue in which the abstracts are published.  Authors may:    

  • Reproduce the abstract, including tables, in books, reviews, or subsequent research articles they write
  • Use the abstract in presentations
  • Post a link to the online version of the abstract on their institutional website, if this is required by their institution
  • Submit a copy of their article to their university in support of a doctoral thesis.    

If for any reason your presentation must be cancelled or presented by another co-author, please notify the symposium office in writing as early as possible [E-mail sabcs@uthscsa.edu or FAX 210-450-1560]. Be sure to mention your assigned program number which appears at the top of your acceptance notification.  Failure to notify will result in activation of the No-Show Policy stated in the Abstract Submission Guidelines. 

Speaker Lounge Hours

Tuesday, December 4                8:00 AM – 7:00 PM

Wednesday, December 5           7:00 AM – 5:00 PM

Thursday, December 6               7:00 AM – 5:00 PM

Friday, December 7                    7:00 AM – 5:00 PM

          Saturday, December 8                7:00 AM – 10:00 AM        

REGISTRATION & HOUSING

Don't forget to register to attend the meeting. Reserve a room at a SABCS® hotel and get 15% off your meeting registration fee. For information on reserving a hotel room, please go to the SABCS® website at www.sabcs.org and click on the "Hotel" tab for instructions. Hotel reservation deadline is November 16.

You can register on line at www.sabcs.org. Pre-registration discount ends October 31.  REGISTRATION CLOSES NOVEMBER 16 AND RESUMES AT THE SYMPOSIUM ON DECEMBER 3.       
The final program will be available on our website by late September.  Thank you for your abstract submission, and we look forward to your presentation.

                                                                                                                                                                                             

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