2017 SABCS Hotels

The Official Housing Bureau of SABCS is the San Antonio Convention & Visitors Bureau

        Reserve a room at an SABCS hotel and get 15% off your registration fee!

Hotel Warning

WARNING!

Reservations which have been obtained through agencies other than the official SABCS Housing Bureau (Orchid Events) are not guaranteed.   

SABCS participants & exhibitors, past & present, are being contacted by companies who misidentify themselves as offering housing for SABCS .  DO
NOT RESPOND TO ANY CONTACTS FROM THESE COMPANIES. Many are attempting to capture your credit card information and will not actually
reserve a room. Others will switch your reservation to a substandard hotel. 

When seeking SABCS information or conducting SABCS-related transactions on line, remember that our URL is  https://www.sabcs.org

If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550. 

The following companies misidentify themselves as having rooms in SABCS hotels.

  • Exhibitors Housing Services or EHS: The contact may be either through a telephone call or an e-mail.  Please
    see http://www.scambook.com/company/view/129876/EHS-Exhibitors-Housing-Services for further information. 
  •  A company known as HICORD has posted a website purporting to be SABCS. They are collecting not only hotel reservations but also conference
    registrations. Do not send any information. This company and their website are in no way affiliated with SABCS. HICORD is associated with several
    other companies such as HI Destination Management, Holiday India and many more, all based in India and all misidentifying themselves as offering
    hotel rooms and/or registration. Their operators contact people worldwide, including in the USA.

The following companies fraudulently represent themselves as having rooms in SABCS hotels.

  • 10times 
  • Direct Clic
  • Eurolink
  • eMedEvents
  • eventblocks
  • eventegg
  • Exhibitors Housing Services or EHS
  • HICORD affiliates/partners (HI Destination Management, Holiday India and many more)
  • PR Medical Events Top

Making Your Reservations

Reserve your hotel room with Orchid Events the official SABCS housing bureau. Once you have received your hotel acknowledgment number, please proceed to registration to receive your 15% discount.

Online: Click here

EMail: help@orchid.events

Fax Number: 1-801-355-0250

Phone: 1-888-503-5890 or 1-801-214-7281

Overnight mail:
2017 SABCS Housing (Attn: Orchid Events)
175 South West Temple, Suite 30
Salt Lake City, UT 84101 USA

  Hotel Address Single/Double Rate  Triple/Quad Rate
 20 San Antonio Marriott Rivercenter 101 Bowie St. $265 $285/$305
 21 San Antonio Marriott Riverwalk 889 E. Market St. $265 $285/$305
 1 Courtyard by Marriott San Antonio Riverwalk 207 N. St. Mary's St.

$222

$222 
 2 Drury Inn & Suites San Antonio Riverwalk 201 N. St. Mary's St. $181 $191/$201
 3 Drury Plaza Hotel San Antonio Riverwalk 105 S. St. Mary's St. $181 $191/$201
 4 Embassy Suites San Antonio Riverwalk 125 E. Houston St. $233 $253/$273 
 5 Emily Morgan Hotel - A Doubletree by Hilton 705 E. Houston St. $214 $224/$234
 6 Fairfield Inn & Suites San Antonio Downtown/Alamo Plaza 422 Bonham St. $132 $132 
 7 Grand Hyatt San Antonio 600 E. Market St. $275 $300/$325
 8 Hampton Inn San Antonio Downtown Riverwalk 414 Bowie St. $134 $134 
 9 Hilton Palacio del Rio 200 S. Alamo St. $255 $275/$295
 10 Holiday Inn Riverwalk 217 N. St. Mary's St. $182 $192/$202
 11 Hotel Contessa - Luxury Suites on the Riverwalk 306 W. Market St. $259 $284/$309
 12 Hotel Valencia Riverwalk 150 E. Houston St. $256 $276/$296 
 13 Hyatt Regency San Antonio Riverwalk 123 Losoya St. $255 $280/$305
 14 La Quinta Inn & Suites San Antonio Riverwalk Convention Center 303 Blum St.

$170

$180/$190
 15 Menger Hotel 204 Alamo Plaza $187 $197/$207
 16 Mokara Hotel & Spa 212 W. Crockett St. $412 $437/$462
 17 Omni La Mansion del Rio  112 College St. $255 $280/$305
 19  Residence Inn by Marriott Alamo Plaza 425 Bonham St. $183 $183
 22 SpringHill Suites San Antonio  Downtown/Alamo Plaza 411 Bowie St. $144 $144 
 23 The St. Anthony Hotel 300 E. Travis St. $269 $289/$309
 24 Westin Riverwalk Hotel San Antonio 420 W. Market St. $255 $275/$295
 25 Wyndham San Antonio Riverwalk 111 E. Pecan St. $198 $198

Deadlines

Individual: November 11, 2017

Group Room Block Requests:
Rooming lists must be entered via Online Room Block Management by October 19, 2017 
Confirmation of hotel master account or a credit card authorization form filled out by hotels within 30 days of confirmation of your group block. All reductions after October 4, 2017 are non-refundable.
Last Day for Changes is November 11, 2017

Reserve your room at one of the official 2017 SABCS hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to 16.75% occupancy tax (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis.


Acknowledgements

An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone, fax or mail. If you do not, please contact SABCS Housing Bureau.


Deposits

No charges are incurred at the time of booking, however, a payment guarantee is required to hold your reservation in the amount of two night's stay at the confirmed hotel plus current tax of 16.75%, subject to change. The hotel will charge deposit up to 30 days prior to arrival to the credit card provided. Please refer to your confirmation for full details, which may vary per hotel. 

Guarantee with Check: Check payments must be received in the 2017 SABCS Housing Office by no later than November 13, 2017. Two nights room rate plus tax (currently 16.75%, subject to change) will be required to guarantee check deposit reservations. Make checks to 2017 SABCS Housing (Attn: Orchid Events), 175 S. West Temple, Suite 30, Salt Lake City, UT 84101 USA. After November 13, 2017, please make checks payable to your confirmed hotel to be mailed or presented upon arrival.


Changes/Cancellations (for Individuals)

Continue to use the 2017 Housing Bureau for changes and cancellations through November 11, 2017. Please email help@orchid.events or phone: 1-888-503-5890 or 1-801-214-7281

Beginning November 11, 2017, changes and cancellations must be directed to your confirmed hotel. Individual cancellation based on individual hotel policy. Guests may refer to the policy listed on acknowledgement.                                                                                                                                                                                                                                                 Top


Group Reservations

Reserve a hotel room at an SABCS hotel and get 15% off the registration fee (The hotel acknowledgement number and hotel name need to be entered when registering in order to receive the discount). 

To register your group for the 2017 San Antonio Breast Cancer Symposium, please click here.

Exhibitor or Domestic Groups

Headquarter Hotel: Marriott Rivercenter and Marriott Riverwalk
Group Block Requests: (10 or more rooms). Rooming lists due by no later than October 19, 2017. Confirmation of hotel master account or a credit card authorization form filled out by hotels within 30 days of confirmation of your group block. All reductions after October 4, 2017 are non-refundable.
Cut-off / Shut-off: November 11, 2017 
Checks: Must be received by Orchid Events by no later than October 13, 2017. 

For questions regarding Exhibitor or Domestic group sub-blocks email help@orchid.events


International Group Reservations

International Groups

San Antonio Breast Cancer Symposium continues to work with our newly formed SABCS International Group Housing offering enhanced all-inclusive group housing services during the 2017 San Antonio Breast Cancer Symposium.

  • All-Inclusive International Group Housing Packages: Room, breakfast, porterage, taxes, gratuities, *shuttle service to/from convention center, and *group help desk
  • Lowest Official Hotel Rates and Registration Fees available when booking through Official SABCS Housing
  • Preferred Hotels Guaranteed once booked
  • Secure Payment Processing and online room block management
  • Dedicated Multilingual Meetings and Conventions Manager from online to onsite
  • Four International Offices offering live chat and technical support in your time zone
  • Help in Facilitating Visa Processing, CME course services, and the dissemination of official authority letters

*Shuttle services and group help desk may vary, depending on chosen hotel, as per official schedule
International housing and registration policies, procedures and rates are specifically formulated for International groups and are different from those for individuals or domestic groups.

International group block request: Defined as 5 or more sleeping rooms requested through International Housing Room Block Agreement.
Rates, Deposits and Rooming Lists: Rates applicable to International Groups are “Inclusive Rates” and include: Base Room Rate, Taxes, Fees, Hotel Luggage Handling (“Porterage”), Breakfast, Group Help Desk (where available), and Shuttle Service to/from Convention Center (as per official schedule). Any additional request will be based on Hotel availability and rates may vary.
Total Room Block initial deposits become non-refundable after June 6, 2017.
After June 6, 2017 the initial deposit ($300 per each room and $600 per each suite) for additional nights or rooms to be added to the room block will be billed upon confirmation.
Full payment of Total Room Nights is due on or before October 4, 2017 and failure to pay same may result in the loss of your Total Room Block.
Final rooming list is due on or before October 19, 2017.

Reserve a hotel room at an SABCS hotel and get 15% off the registration fee (The hotel acknowledgement number and hotel name need to be entered when registering in order to receive the discount). 

To register your group for the 2017 San Antonio Breast Cancer Symposium, please click here.

info@sabcs-igh.com

http://www.sabcs-igh.com


Free Shuttle Bus

Shuttle buses will operate December 5 through December 9 between official symposium hotels and the convention center at no charge.