DECEMBER 5-9, 2023

HENRY B. GONZALEZ CONVENTION CENTER

SAN ANTONIO, TEXAS

SABCS-2023-cluster-logo-reverse

Hotel Warning Alert

Hotel Warning

Reservations which have been obtained through agencies other than the official SABCS® Housing Bureaus (Orchid Events & SABCS IGH) are not guaranteed.

Beware of pirates and poachers!

SABCS contracts for blocks of hotel rooms at discounted rates for the benefit of our attendees. Pirates and poachers not only jeopardize the symposium’s ability to meet its obligations, but also place attendees in danger of increased fees, credit card theft, and fraudulent reservations, often leaving attendees without rooms.

  • PIRATE: A fictitious business, often with a name like “Convention Housing Services.” A pirate will contact faculty, exhibitors, or potential attendees. The pirate claims to be working with the symposium and will pressure you to reserve and pay for a hotel room immediately due to low inventory. They charge your credit card and also collect the information for future use, but no hotel rooms are reserved.
  • POACHER: Hotel poachers, also known as third-party room-block marketing firms, often present themselves as either the official housing agency for a conference or authorized by it to book hotel reservations. A poacher offers hotel rooms outside of the symposium’s contracted block. For the attendee, this will result in higher hotel rates and loss of the opportunity to receive a 15% discount off your symposium registration fee.

If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.

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SABCS Hotels

To receive 15% discount off your registration, please reserve your hotel room with Orchid Events and/or SABCS International Group Housing, the official SABCS housing bureaus. Registration for SABCS will open in July 2023. The hotel acknowledgment number and hotel name must be entered when registering in order to receive the registration discount. 

Book Individual Hotel Reservations Online: Click Here
Email:  help@orchid.events
Phone: 1-888-503-5890 or 1-801-214-7281
Customer Care Support is available 8:00 am – 7:00 pm CST, Monday – Friday

Book International Group Housing: Click  Here
Email: info@sabcs-igh.com
Phone: +1-305-865-4648


Hotel Map



  Hotel Address Single/Double Rate   Triple/Quad Rate
 1  San Antonio Marriott Rivercenter - Headquarter Hotel 101 E. Bowie St. $297 $317 / $337
 2 San Antonio Marriott Riverwalk - Headquarter Hotel 889 E. Market St. $297 $317 / $337
  3  AC Hotel San Antonio Riverwalk 111 Soledad St. $249 $249
  4 Aiden by Best Western @ San Antonio Riverwalk 1103 E. Commerce St.

$199

$199
  5 Courtyard by Marriott San Antonio Riverwalk  207 N. St. Mary's St.  $252 $252
 6 Drury Inn & Suites San Antonio Riverwalk 201 N. St. Mary's St. $204 $214 / $224
 7 Drury Plaza Hotel San Antonio Riverwalk  105 S. St. Mary's St. $204 $214 / $224
 8  Element San Antonio Riverwalk 111 Soledad St. $249 $249
 9 Embassy Suites San Antonio Riverwalk  125 E. Houston St. $265 $285 / $305
10 Emily Morgan San Antonio - a DoubleTree by Hilton Hotel 705 E. Houston St. $243 $253 / $263
11 Fairfield Inn & Suites San Antonio Downtown/Alamo Plaza 422 Bonham St. $156 $156
 12 Grand Hyatt San Antonio 600 E. Market St. $309 $334 / $359
 13 Hampton Inn & Suites San Antonio Riverwalk 118 Soledad St. $259 $259
 14 Hampton Inn San Antonio Downtown Riverwalk  414 Bowie St.  $154  $154
 15 Hilton Palacio del Rio 200 S. Alamo St. $287 $312 / $337
 16 Holiday Inn Riverwalk 217 N. St. Mary's St. $208 $218 / $228
 17 Home2 Suites by Hilton San Antonio Riverwalk 603 Navarro St. $259 n/a
 18 Hotel Contessa Luxury Suites on the Riverwalk 306 W. Market St. $294 $319 / $344
 19 Hotel Valencia Riverwalk 150 E. Houston St. $290 $310 / $330
 20 Hyatt Regency San Antonio Riverwalk 123 Losoya St. $290 $315 / $340
 21 La Quinta Inn & Suites San Antonio Riverwalk  303 Blum St.

$193

$203 / $213
 22 The Menger Hotel 204 Alamo Plaza $213 $223/$233
 23 Mokara Hotel & Spa 212 W. Crockett St. $452 $477 / $502
 24 Omni La Mansion del Rio  112 College St. $289 $314 / $339
 25
Springhill Suites San Antonio Downtown/Alamo Plaza 411 Bowie St. $169 $169
 26 The St. Anthony Hotel 300 E. Travis St. $306 / $326 $346
 27 Westin Riverwalk Hotel San Antonio 420 W. Market St. $290 $310 / $330

Note: Room rates are per night. Hotel room taxes and applicable fees are not included in the room rates. 

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Deadlines

Individual: The deadline to guarantee availability and conference rates is November 13, 2023. After this date, reservations will be made based on availability and hotels may charge higher rates.  

Reserve your room at one of the official 2023 SABCS hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in the room and are subject to a 1.25% Tourism Public Improvement District fee (TPID). Room rates and TPID fees are subject to a 16.75% hotel occupancy tax per night (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis.

Domestic Group Room Block Requests:
For groups of 10 or more you must complete the online  Group Block Housing Request Form. Once your room block request has been processed, you can access your block through a link you will receive in your confirmation email. It is required that you utilize this feature to manage your group inventory online and submit your rooming list. 

Please note: the number of rooms permitted for a group block are limited to between 20 - 50 rooms at the following hotels: Grand Hyatt, Hilton Palacio del Rio, Marriott Riverwalk, Marriott Rivercenter, Westin Riverwalk, Hotel Contessa, Omni La Mansion del Rio, Mokara Hotel, La Quinta Riverwalk and Hyatt Regency San Antonio. If you are choosing one of these hotels, and the room block requested exceeds the permitted rooms at a specific hotel, your block will be split between other hotels. Room blocks are placed upon availability.

Domestic Group Room Block Policies:

  • July 31, 2023: Room blocks may not shift rooms to a different hotel after this date.
  • October 13, 2023: Group block requests are due. Group blocks may be accepted after October 13, 2023 based upon availability.
  • October 13, 2023: Full payment for the entire stay (total room nights) for each reservation is due to the hotel and becomes non-refundable after this date. Any room nights confirmed on or after this date will also immediately become non-refundable.
  • October 13, 2023: A complete rooming list with names for each room reservation must be submitted. Any rooms not reserved will be released. Duplicate names are not permitted. 
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Acknowledgments

An acknowledgment of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone. If you do not receive an acknowledgment within this time frame, please contact SABCS Housing Bureau at:

  • Email: help@orchid.events
  • Domestic Telephone: 888-503-5890; Customer Care Support is available 8:00 am – 7:00 pm CST, Monday – Friday.
  • International Telephone: 801-214-7281
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No charges are incurred at the time of booking; however, a payment guarantee is required to hold your reservation in the amount of two night's stay plus applicable taxes and fees at your confirmed hotel.

Guarantee with Check: Check payments must be received by SABCS Housing Office by no later than October 20, 2023. Two night's room rate plus taxes and applicable fees will be required to guarantee check deposit reservations.
Mail checks to:
2023 SABCS® Housing
(Attn: Orchid Events)
6905 S. 1300 E #220
Cottonwood Heights, UT 84047 USA.
 
After October 20, 2023, please make checks payable to your confirmed hotel to be mailed or presented upon arrival. 

 

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Changes/Cancellations (for Individuals)

 

Continue to use 2023 SABCS housing, Orchid Events, for changes and cancellations through  November 17, 2023. Please email help@orchid.events or phone: 1-888-503-5890 or 1-801-214-7281. Customer Care Support is available 8:00 am – 7:00 pm CST, Monday – Friday.

Beginning  November 20, 2023, changes and cancellations must be directed to your confirmed hotel.

Within 48 hours of arrival, the entire reservation amount, for all room nights confirmed, is non-refundable.  Changes to the reservation (delayed arrival/early departure) or full cancellation and no-shows within these time periods will not reduce these charges.

Hotels may require a one night’s room and tax deposit after November 13, 2023. If this applies the credit card provided will be charged that amount. Declined credit cards may result in cancellation of your hotel reservation. 

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