DECEMBER 5-9, 2023

HENRY B. GONZALEZ CONVENTION CENTER

SAN ANTONIO, TEXAS

SABCS-2023-cluster-logo-reverse
2023 Spotlight Session Poster Presenters

SESSION FORMAT: Poster Spotlight Sessions will feature a maximum of 8-9 abstracts, divided into two thematic groups, followed by a discussant. Each poster will be presented by the author for a maximum of 4 minutes and 4 slides maximum to give a quick summary of their work. A discussant will then describe how the work of each group of abstracts impacts the field at large. Poster spotlight presenters will also be expected to upload an virtual poster, in addition to their 4 slides, for display onsite and for on-demand viewing on the meeting platform. 

Example Poster Spotlight Session Schedule:

§  Spotlight Topic 1

·         Abstract presenter 1 (4 minutes)

·         Abstract presenter 2 (4 minutes)

·         Abstract presenter 3 (4 minutes)

·         Abstract presenter 4 (4 minutes)

·     Discussant 1 (7 minutes)

·         Q&A (7 minutes – moderator, discussant + 4 abstract presenters)

§  Spotlight Topic 2

·          Abstract presenter 5 (4 minutes)

·         Abstract presenter 6 (4 minutes)

·         Abstract presenter 7 (4 minutes)

·         Abstract presenter 8 (4 minutes)

·     Discussant 2 (7 minutes)

·         Q&A (7 minutes – moderator, discussant + 4 abstract presenters)


You are required to produce and upload a virtual poster. You have the option to record a 2-3-minute audio overview of your poster as an MP3 file. 

  • Please note: No printed posters are required. Spotlight Session Posters will be viewed electronically using screens/monitors onsite at the Henry B. Gonzalez Convention Center.
  • Virtual Poster deadline: November 17, 2023, by 11:59 pm CST. 

SLIDE PRESENTATION

Format: Presentation slides must be in PowerPoint; Keynote will not be supported. Your slides should also will be displayed in 16.9 format. Each presentation must include a list of financial disclosures for the presenting author on the second slide for CME purposes.
Header & Footer:Each presentation slide must include the following text:Header: San Antonio Breast Cancer Symposium®, December 5-9, 2023Footer: This presentation is the intellectual property of the author/presenter. Contact them at insert your email address here for permission to reprint and/or distribute.
Slide Template:2023 SABCS Presentation Slide Template
Presentation Review:Final presentation slides must be in electronic format and uploaded to the presenter portal for review for CME accreditation no later than Friday, November 17, 2023. Instructions regarding uploading the presentation will be sent to the presenting author separately.

Presenters are encouraged to use the following sequence for their 4 slides:

1. Title/Acknowledgment and financial disclosures (please note, financial disclosures are required)

2. Hypothesis/Objectives and Methods

3. Results

4. Conclusions/Implications/Next steps

Companion Virtual Poster

The San Antonio Breast Cancer Symposium® has selected Cadmium as their virtual poster service for the 2023 Symposium. This is the same provider that you used to submit your abstract. To upload your virtual poster and record the optional audio overview, the presenting author must log into the Poster Harvester site using their email and access code. Log-in credentials will also be sent to each presenting author.

Virtual poster upload deadline is November 17, 2023

Presenting authors are able to upload a single PDF of their poster for inclusion on the virtual site. For publishing purposes, upload must be a PDF file at highest resolution possible. The aspect ratio (ratio of width to height) should ideally be set to '16:9' and is limited to one (1) slide only. That means one single page for your PDF file.

Presenting authors will also have a option of providing an audio recording for their virtual poster. You will have a maximum of 3 minutes for your audio recording. Specific instructions for this process will be on the Poster Harvester for presenting authors.

Clearly print one contact email address on your poster to which attendees can direct questions or comments. If you do not wish to provide your own email address, please provide the email address of a co-author.

SABCS® is committed to minimizing commercial bias in poster presentations. Virtual poster presentations should not contain any of the following: commercial logos, company names, brand or proprietary drug names. Only cooperative group, hospital, and non-profit company logos are permitted.

Virtual posters will be viewable on-demand through the virtual site for the Symposium, hosted by Cadmium, for the duration of the 2023 SABCS®.


Onsite Spotlight Poster Discussion Presenter Information

Each Spotlight Poster Discussion Session will consist of 2-3 sub-topic groups of posters, with a discussant for each group. Generally, posters on video screens will be viewed at the beginning of each session. Then each discussant will speak about the posters in his or her group followed by questions addressed to the discussant and the poster presenters. 

  • You are required to attend your electronic poster during the viewing portion and participate in the discussion during the assigned spotlight poster discussion session.
  • The Spotlight Chair and Discussants will need to have access to your poster approximately one month in advance of the meeting. Please upload your poster by Monday, November 6, 2023, by 11:59 pm CST
  • You will be contacted separately with more detailed instructions by the Spotlight Chair and/or Discussants.

SABCS, as copyright owner, has sole authority to grant permission to reproduce the abstract. However, authors of SABCS abstracts are permitted to use their abstracts in the following ways without requesting permission from the SABCS.  All such uses must include appropriate attribution to the Cancer Research supplement issue in which the abstracts are published.  Authors may:

  • Reproduce the abstract, including tables, in books, reviews, or subsequent research articles they write
  • Use the abstract in presentations 
  • Post a link to the online version of the abstract on their institutional website, if this is required by their institution  
  • Submit a copy of their abstract or poster to their university in support of a doctoral thesis

It is expected that all presenters will give an unbiased presentation without using product promotion, and will not discuss content or make clinical recommendations in their "conflict-of-interest" area.

Each poster must include the following text:
Header: San Antonio Breast Cancer Symposium® - December 5-9, 2023 
Footer: This presentation is the intellectual property of the author/presenter. Contact them at insert your email address here for permission to reprint and/or distribute.

CANCELLATION POLICY

If for any reason your presentation must be cancelled, or a change in presenter is necessary, notify the symposium office in writing as early as possible by email sabcs@uthscsa.edu

  • Any substitute presenter must be a co-author
  • Be sure to mention your assigned program number which appears at the top of your acceptance notification. 

REGISTRATION

Don't forget to book your hotel and receive a registration discount to attend the meeting. To receive the registration discount, the hotel needs to be booked  before you register.

  • To make a hotel reservation, please click here
  • To register for 2023 SABCS, please click here

Thank you for your abstract submission, and we look forward to your presentation.