Hotel Warning
Reservations which have been obtained through agencies other than the official SABCS® Housing Bureaus (Orchid Events & SABCS IGH) are not guaranteed.
Beware of pirates and poachers!
SABCS contracts for blocks of hotel rooms at discounted rates for the benefit of our attendees. Pirates and poachers not only jeopardize the symposium’s ability to meet its obligations, but also place attendees in danger of increased fees, credit card theft and phony reservations, resulting in no hotel room at all!
- PIRATE: A fictitious business, often with a name like “Convention Housing Services.” A pirate will contact faculty, exhibitors or potential attendees. The pirate claims to be working with the symposium and will pressure you to reserve and pay for a hotel room immediately due to low inventory. They charge your credit card and also collect the information for future use but no hotel rooms are reserved.
- POACHER: Hotel poachers, also known as third-party room-block marketing firms, often present themselves as either the official housing agency for a conference or authorized by it to book hotel reservations. A poacher offers hotel rooms outside of the symposium’s contracted block. For the attendee, this will result in higher hotel rates and loss of the opportunity to receive a 15% discount off your symposium registration fee.
REMEMBER: NEITHER SABCS NOR ITS HOUSING BUREAUS, ORCHID EVENTS & SABCS IGH, WILL TELEPHONE INDIVIDUALS REGARDING THE PURCHASE OF HOTEL RESERVATIONS.
PIRATES and POACHERS often misrepresent themselves by illegally using our logo.
When seeking SABCS information or conducting SABCS-related transactions on line, remember that our URL is www.sabcs.org
If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.
The following companies, unaffiliated with SABCS, have been known to contact individuals or groups by telephone or e-mail regarding SABCS hotel rooms:
10times
BHP
Convention USA
Direct Clic
eMedEvents
eventblocks
eventegg
Eurolink
Euromed Congress
Exhibitors Housing Management or EHM
Exhibitors Housing Services or EHS
GTA Travel LLC
HICORD affiliates/partners (HI Destination Management, Holiday India and many more)
Kore Conferences Pte Ltd
PR Medical Events
"sabcs2018meeting.org"
Travel Time Solutions
SABCS Hotels
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To receive 15% discount off your registration, please reserve your hotel room with Orchid Events & SABCS IGH the official SABCS housing bureaus. Once you have received your hotel acknowledgment number, please proceed to registration.
(The hotel acknowledgement number and hotel name must be entered when registering in order to receive the registration discount).
Book Individual Hotel
Reservations Online: Click Here
Email: help@orchid.events
Phone: 1-888-503-5890 or 1-801-214-7281
Customer Care Support is available 10:00 am – 5:00 pm CST, Monday – Friday
Book International Group Housing : Click Here
Email: info@sabcs-igh.com
Phone: +1-305-865-4648
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Hotel Map
Individual: November
18, 2022 to guarantee availability and conference rates. After this date,
reservations will be made based on availability and hotels may charge higher
rates.
Reserve your room at one
of the official 2022 SABCS hotels while discounted hotel rooms are
available. All housing reservations must be completed by this deadline to
receive discounted hotel rates, so don’t delay! Book your hotel today to secure
one of your top hotel preferences. All rates are based on the number of people
staying in room and are subject to a 1.25% Tourism Public Improvement District
fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy tax
per night (subject to change). Additionally, Grand Hyatt, Hotel Valencia, Hyatt
Regency, Marriott Rivercenter and Marriott Riverwalk will also have a Recovery
Fee added per night to the room rates. Special requests cannot be guaranteed;
however, the hotels will do their best to honor all requests. Hotels will
assign specific room types upon check-in, based on availability. Reservations
are accepted on a first come, first served basis.
Domestic Group Room Block Requests:
For groups of 10 or more you must complete the online Group Block Housing Request Form. Once your room block request has been processed, you
can access your block through a link you will receive in your confirmation
email. It is required that you utilize this feature to manage your group
inventory online and submit your rooming list.
Please note: the number of rooms permitted for a group
block are limited between 20 - 50 rooms at the following: Grand Hyatt, Hilton
Palacio del Rio, Marriott Riverwalk, Marriott Rivercenter, Westin Riverwalk,
Hotel Contessa, Omni La Mansion del Rio, Mokara Hotel, La Quinta Riverwalk and
Hyatt Regency San Antonio. If choosing one of these hotels, and the room block
requested exceeds the permitted rooms at a specific hotel, your block will be split
between other hotels. Room blocks are placed upon availability.
Domestic Group Room Block Policies:
- October 15, 2022: Full payment for the entire stay (total room
nights) for each reservation is due.
- October 15, 2022: A complete rooming list with names for each
room reservation must be submitted. Any rooms not reserved will be released.
Duplicate names are not permitted.
- October 29, 2022: Full payment becomes non-refundable after this
date. Any additional room nights confirmed on or after this date will also
immediately become non-refundable.
Acknowledgements
An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone. If you do not, please contact SABCS Housing Bureau at:
- Email: help@orchid.events
- Domestic Telephone: 888-503-5890. Customer Care Support is available 10:00 am – 5:00 pm CST, Monday – Friday.
- International Telephone: 801-214-7281
No charges are incurred at the time of booking; however, a payment
guarantee is required to hold your reservation in the amount of two night's
stay plus applicable taxes and fees at your confirmed hotel.
Guarantee with Check: Check
payments must be received in the 2022 SABCS Housing Office by no later
than October 20, 2022. Two nights room rate plus 1.25% Tourism
Public Improvement District fee (TPID). Room rates and TPID fees are subject to
16.75% hotel occupancy tax per night (subject to change) will be required to
guarantee check deposit reservations. (Please note that Grand Hyatt, Hotel Valencia, Hyatt Regency,
Marriott Rivercenter and Marriott Riverwalk will additionally have a Recovery
Fee added per night to the room rates)
Mail checks to:
2022 SABCS® Housing
(Attn: Orchid Events)
175 S. West Temple, Suite 30
Salt Lake City, UT 84101 USA.
After October 20, 2022, please make checks payable to
your confirmed hotel to be mailed or presented upon arrival.
Continue to use 2022 SABCS housing, Orchid Events, for changes and
cancellations through
November 18, 2022. Please email
help@orchid.events or
phone: 1-888-503-5890 or 1-801-214-7281. Customer Care Support is
available 10:00 am – 5:00 pm CST, Monday – Friday.
Beginning November 21, 2022, changes and cancellations
must be directed to your confirmed hotel.
Within 48 hours of arrival, the entire reservation amount, for all
room nights confirmed, is non-refundable.
Changes to the reservation (delayed arrival/early departure) or full cancellation
and no-shows within these time periods will not reduce these charges.