Hotel Warning
Reservations which have been obtained through agencies other than the official SABCS® Housing Bureaus (Orchid Events & SABCS IGH) are not guaranteed.
Beware of pirates and poachers!
SABCS contracts for blocks of hotel rooms at discounted rates for the benefit of our attendees. Pirates and poachers not only jeopardize the symposium’s ability to meet its obligations, but also place attendees in danger of increased fees, credit card theft and phony reservations, resulting in no hotel room at all!
- PIRATE: A fictitious business, often with a name like “Convention Housing Services.” A pirate will contact faculty, exhibitors or potential attendees. The pirate claims to be working with the symposium and will pressure you to reserve and pay for a hotel room immediately due to low inventory. They charge your credit card and also collect the information for future use but no hotel rooms are reserved.
- POACHER: Hotel poachers, also known as third-party room-block marketing firms, often present themselves as either the official housing agency for a conference or authorized by it to book hotel reservations. A poacher offers hotel rooms outside of the symposium’s contracted block. For the attendee, this will result in higher hotel rates and loss of the opportunity to receive a 15% discount off your symposium registration fee.
REMEMBER: NEITHER SABCS NOR ITS HOUSING BUREAUS, ORCHID EVENTS & SABCS IGH, WILL TELEPHONE INDIVIDUALS REGARDING THE PURCHASE OF HOTEL RESERVATIONS.
PIRATES and POACHERS often misrepresent themselves by illegally using our logo.
When seeking SABCS information or conducting SABCS-related transactions on line, remember that our URL is www.sabcs.org
If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.
The following companies, unaffiliated with SABCS, have been known to contact individuals or groups by telephone or e-mail regarding SABCS hotel rooms:
10times
BHP
Convention USA
Direct Clic
eMedEvents
eventblocks
eventegg
Eurolink
Euromed Congress
Exhibitors Housing Management or EHM
Exhibitors Housing Services or EHS
GTA Travel LLC
HICORD affiliates/partners (HI Destination Management, Holiday India and many more)
Kore Conferences Pte Ltd
PR Medical Events
"sabcs2018meeting.org"
Travel Time Solutions
SABCS Hotels
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To receive 15% discount off your registration, please reserve your hotel room with Orchid Events & SABCS IGH the official SABCS housing bureaus. Once you have received your hotel acknowledgment number, please proceed to registration.
(The hotel acknowledgement number and hotel name must be entered when registering in order to receive the registration discount).
Book Domestic Group Housing Online: Click Here
Email: help@orchid.events
Phone: 1-888-503-5890 or 1-801-214-7281
Customer Care Support is available 10:00 am – 4:00 pm CST, Monday
– Friday
Book International Group Housing : Click Here
Email: info@sabcs-igh.com
Phone: +1-305-865-4648
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Online: Click here
Phone: 1-888-503-5890 or 1-801-214-7281
Customer Care Support is available 10:00 am – 4:00 pm CST, Monday – Friday
Hotel Map
Individual: November 15, 2021 to guarantee availability and conference rates.
After this date, reservations will be made based on availability and hotels may
charge higher rates.
Reserve your
room at one of the official 2021 SABCS hotels while discounted hotel rooms
are available. All housing reservations must be completed by this deadline to
receive discounted hotel rates, so don’t delay! Book your hotel today to secure
one of your top hotel preferences. All rates are based on the number of people
staying in room and are subject to a 1.25% Tourism Public Improvement District
fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy tax
per night (subject to change). Additionally,
Grand Hyatt and Hyatt Regency will also have a Recovery Fee added per night to
the room rates. Special requests cannot be
guaranteed; however, the hotels will do their best to honor all requests.
Hotels will assign specific room types upon check-in, based on availability.
Reservations are accepted on a first come, first served basis.
Group Room Block Requests:
For groups
of 10 or more you must complete the online Group Block Housing Request Form.
Once your room block request has been processed, you can access your block
through a link you will receive in your confirmation email. It is required that
you utilize this feature to manage your group inventory online and submit your
rooming list. Rooming list must be submitted by October 25, 2021. A
credit card along with an expiration date, valid during the time of stay, or an
advance deposit of two nights room & tax per room paid by check must be
received within 30 days of confirmation of your group block. Total room block initial
deposits become non-refundable and
non-changeable after July 30, 2021. Non-refundable full payment of
Total Room Nights is due on or before October 7, 2021.
Acknowledgements
An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone, fax or mail. If you do not, please contact SABCS Housing Bureau at:
- Email: help@orchid.events
- Domestic Telephone: 888-503-5890. Customer Care Support is available 10:00 am – 4:00 pm CST, Monday – Friday.
- International Telephone: 801-214-7281
Deposits
No charges
are incurred at the time of booking, however, a payment guarantee is required
to hold your reservation in the amount of two night's stay at the confirmed
hotel plus 1.25% Tourism Public Improvement District fee (TPID). Room rates and
TPID fees are subject to 16.75% hotel occupancy tax per night (subject to
change). Additionally, Grand Hyatt and
Hyatt Regency will also have a Recovery Fee added per night to the room rates. The hotel will charge deposit up to 30 days prior to
arrival to the credit card provided. Please refer to your confirmation for full
details, which may vary per hotel.
Guarantee
with Check: Check payments must be received in the 2021 SABCS Housing
Office by no later than October
21, 2021. Two nights room rate plus 1.25% Tourism Public Improvement
District fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy
tax per night (subject to change) will be required to guarantee check deposit
reservations.
(Please note that Grand
Hyatt and Hyatt Regency will additionally have a Recovery Fee added per night
to the room rates)
Mail checks to:
2021 SABCS® Housing
(Attn: Orchid Events)
175 S. West Temple, Suite 30
Salt Lake City, UT 84101 USA.
After October 21, 2021, please make
checks payable to your confirmed hotel to be mailed or presented upon
arrival.
Continue to use the 2021 Housing Bureau for changes and cancellations through November 19, 2021. Please
email help@orchid.events or phone:
1-888-503-5890 or 1-801-214-7281. Customer Care Support is available 10:00 am – 4:00 pm CST, Monday – Friday.
Beginning November 20, 2021, changes and
cancellations must be directed to your confirmed hotel. The hotel will apply a
non-refundable two night's room and tax deposit any time after November 15,
2021.
- Special Note: Cancellations received within 48 hours of arrival
date will result in full forfeiture of the total value of the reservation