Exhibitor Information


The SABCS hybrid meeting will allow onsite exhibit booths and a virtual exhibit hall experience.

The new meeting model will cater to both onsite and virtual meeting attendees and allows the SABCS to switch very quickly to a 100% virtual meeting, if necessary

The deadline to submit an Exhibit Application is October 1, 2021

 

Onsite Exhibit
8' x 3' Table
$5,000
 10' x 10' in line $10,000
10' x 10' corner  $12,500
10' x 20' in line
$25,000
10' x 20' corner  $27,500
 10' x 30' in line  $37,500
 10' x 30' corner  $40,000
10' x 40' in line    $50,000
 10' x 40' corner  $52,500
 20' x 20' island  $60,000
10' x 30' island   $72,500

 


Engage with the onsite SABCS community attendees and breast cancer professionals and virtually with those who are unable to physically attend the annual event; attendees will be able to explore your booth and connect with your team during the SABCS and for three months following SABCS. 

10' x20' exhibits or larger includes medium virtual exhibit with the option to upgrade. Contact the symposium office for more details.

Pharmaceutical companies may add any number of additional 10' x 10' booths for off-label information purposes. Regular prices for in line and corner booths apply.

Onsite Exhibit fee includes: 

  • Listing of company name & booth number in the SABCS program 
  • Listing of company on sabcs.org, linked to your website
  • Your company information, booth location, and marketing materials in SABCS Exhibit Guide, part of the SABCS App
  • Complimentary exhibit hall only badges (2 per 10' x 10' booth space or 1 per tabletop exhibit)
  • 14' height limit (any booth over 10' will be placed in the back of the hall)
  • 8' high back drape and 36" high side drape in show colors for standard booth spaces
  • 6' x 30" table + 2 chairs + wastebasket, emptied nightly
  • Identification sign
  • Aisle carpeting
  • General perimeter security

Virtual Exhibits

Exhibit Fees  Small 
$3,750
Medium
$7,500 
Large
$45.000 
 X-Large
$75,000
Company Name  X  X  X  X
Website URL X  X  X
Location (Country)  X  X X
Product and Services Categories  X  X  X  X
Company Description X  X  X X
Post Exhibit Analytics  X  X X
Networking with Attendees (Through Grip Matchmaking)  X  X  X  X
Display Contact Information  1
Logo (Exhibitor Listing Page and Exhibitor's Page)   X X X
Banner Image (No URL Link)      X  X
Social Media Links (Facebook, Twitter, LinkedIn, Instagram, and YouTube)      X
Video Links (YouTube, Vimeo, or Brightcove)     1 2
Collateral URL      1  4
Collateral PDF      4  6
Complimentary Virtual Exhibit Area Only Registration  1  2    
Complimentary Virtual Program and Exhibit Registration      6 10 

Publishers

Publishers receive a 30% discount. Publishers taking advantage of this rate are required to offer publications in print, on CD, DVD or other "hard" media for sale or order at their exhibit.


Non-Profit Organizations

Non-profit organizations receive a 30% discount on virtual small or medium, tabletop, 10’ x 10’ in line and 10’ x 20’ in line booths. Documentation of 501(c) (3) status must be emailed to sabcs@uthscsa.edu.  Upon approval SABCS will adjust payment in the Exhibition Portal.



Exhibitor Eligibility Requirements

Exhibit applications are subject to approval by SABCS management. SABCS reserves the right to accept or reject a potential exhibitor based on our assessment of whether that company or organization's products and/or services are relevant to Symposium attendees. Exhibits promoting meetings which compete with SABCS in regards to content or schedule will not be approved.

SABCS may also accept or reject a potential exhibitor based on past compliance with SABCS exhibit rules.

Exhibits will be limited only to the company and the product(s) listed on the application. Only the name of the company whose name appears on the application may be placed on the virtual exhibit or appear on any list of exhibitors.

All exhibited items must comply with local, state, and FDA regulations.

All exhibits will be reviewed onsite.


Registration

Program and exhibit area registration is required in order to attend SABCS programs.

How to Register:

SABCS will set up a registration management page for each exhibitor. Upon receipt of exhibit fee payment, a link, login, password and information regarding the number of complimentary registrations earned will be e-mailed to the exhibitor’s registration contact which the exhibitor has provided on the Intent to Support and Exhibit applications.

If program and exhibit registrations over and above the number of complimentary registrations are needed, they can be purchased at the published rates.

Should the exhibitor registration contact have questions or issues, please contact SABCS at sabcs@uthscsa.edu.


Exhibit Placement

Upon approval and payment, exhibit virtual site location will be assigned to each company which has submitted a completed Notice of Intent to Support and Exhibit Applications and payment.

Exhibit placement is primarily determined using a formula based upon 

  • corporate sponsorship + exhibit fee
  • previous history with SABCS.

Code of Conduct

Exhibitors agree to adhere to the compliance guidelines and codes of conduct governing the interactions of drug and device manufacturers with healthcare professionals as promulgated by the U.S. Food and Drug Administration, the Department of Health and Human Services Office of the Inspector General, the Pharmaceutical Research and Manufacturers of America (PhRMA) and the Advanced Medical Technology Association (AdvaMed).


Exhibit Policies

  • See Prospectus for complete Exhibit Policies
  • Sharing of booth space with an unrelated company is not permitted.
  • “Subleasing” of booth space with an unrelated company is not permitted

Cancellation Policy

  • Refund less 10% if cancelled by September 1, 2021
  • Refund less 75% if cancelled by September 30, 2021. This policy also applies to reduction of exhibit.
  • Positively no refund for cancellation thereafter.
  • IMPORTAN: As the pandemic continues to evolve, if we are not able to conduct the symposium in person, we will convert the entire symposium to a virtual/web stream conference.

Preliminary Exhibit Schedule

Hours may be subject to change.

 Exhibit Move-in
 Sunday, December 5 (20’ x 30’, 20’ X 20’, 10’ x 30’ and 10’ x 40’)  8:00 AM- 5:00 PM
 Monday, December 6 (All exhibits)  8:00 AM- 6:00 PM
 Tuesday, December 7- Detailing only (All exhibitors) 8:00 AM- 10:00 AM 
Exhibits Open
 Tuesday, December 7 10:00 AM – 5:00 PM
 Wednesday, December 8  10:00 AM – 5:00 PM
Thursday, December 9  10:00 AM – 5:00 PM
Friday, December 10
10:00 AM – 5:00 PM
 Exhibit Move-out- Friday December 10
 Preliminary dismantle5:00 PM - 5:30 PM 
 Return of empty cartons & cases, materials pack-up  5:30 PM - 6:00 PM
 Full move-out6:00 PM- 11:00 PM 

Lead Management

  • Capture leads from your own iOS or Android mobile device using our lead retrieval service
  • Apple ID or Google Play account required.
  • Easy to use! No equipment to rent if using your own mobile device.  Unlimited users!
  • Scan and view leads anywhere from your mobile device!*
  • iPad rentals available through Freeman if needed.
  • WiFi or data usage required.
  • For questions regarding lead management, contact SABCS at sabcs@uthscsa.edu or 210-450-1550

* No third party lead collection needed or approved.

 


Conference Rooms on Exhibit Floor

  • Rent your own private conference room on the exhibit floor.

  • 4 m x 5 m (13’ x 16½’)

  • Includes lock, carpet, conference table, 6 conference chairs, wastebasket, display easel and electrical connections.

  • $5,000 for 4 days: Tuesday, December 7 through Friday, December 10

  • Schedule: Tuesday 7:00 am- 5:00 pm; Wednesday & Thursday 7:00 am - 7:00 pm; Friday, 7:00 am - 5:00 pm

  • Deadline for the application was September 1.


2020 SABCS Exhibitors

                                                                                                                                                                                                                                   

Agendia
Agilent/Dako
AstraZeneca
Athenex Oncology                                                                                                                                                      
Dan L Duncan Comprehensive Cancer Center at Baylor College of Medicine
Biotheranostics, Inc
Caris Life Sciences  
Coherus BioSciences, Inc  
Daiichi Sankyo  
Eisai, Inc.  
Exact Sciences (formerly Genomic Health) 
Foundation Medicine, Inc  
Immunomedics    
Invitae  
Lilly Oncology  
Male Breast Cancer Coalition  
METAvivor  Research and Support, Inc   
Natera  
Novartis Oncology  
The Oncologist  
Puma Biotechnology, Inc    
Seattle Genetics   
Silbiotech, Inc