Hotel Warning Alert

Hotel Warning

Reservations which have been obtained through agencies other than the official SABCS® Housing Bureaus (Orchid Events & SABCS IGH) are not guaranteed.   

Beware of pirates and poachers!

SABCS contracts for blocks of hotel rooms at discounted rates for the benefit of our attendees. Pirates and poachers not only jeopardize the symposium’s ability to meet its obligations, but also place attendees in danger of increased fees, credit card theft and phony reservations, resulting in no hotel room at all!

  • PIRATE: A fictitious business, often with a name like “Convention Housing Services.” A pirate will contact faculty, exhibitors or potential attendees. The pirate claims to be working with the symposium and will pressure you to reserve and pay for a hotel room immediately due to low inventory. They charge your credit card and also collect the information for future use but no hotel rooms are reserved.
  • POACHER: Hotel poachers, also known as third-party room-block marketing firms, often present themselves as either the official housing agency for a conference or authorized by it to book hotel reservations. A poacher offers hotel rooms outside of the symposium’s contracted block. For the attendee, this will result in higher hotel rates and loss of the opportunity to receive a 15% discount off your symposium registration fee. 

REMEMBER: NEITHER SABCS NOR ITS HOUSING BUREAUS, ORCHID EVENTS & SABCS IGH, WILL TELEPHONE INDIVIDUALS REGARDING THE PURCHASE OF HOTEL RESERVATIONS.

PIRATES and POACHERS often misrepresent themselves by illegally using our logo.

When seeking SABCS information or conducting SABCS-related transactions on line, remember that our URL is www.sabcs.org

If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.

The following companies, unaffiliated with SABCS, have been known to contact individuals or groups by telephone or e-mail regarding SABCS hotel rooms:

10times

BHP

Convention USA

Direct Clic

eMedEvents

eventblocks

eventegg

Eurolink

Euromed Congress

Exhibitors Housing Management or EHM

Exhibitors Housing Services or EHS

GTA Travel LLC

HICORD affiliates/partners (HI Destination Management, Holiday India and many more)

Kore Conferences Pte Ltd

PR Medical Events

"sabcs2018meeting.org"

Travel Time Solutions

Top

SABCS Hotels

To receive 15% discount off your registration, please reserve your hotel room with Orchid Events & SABCS IGH the official SABCS housing bureaus. Once you have received your hotel acknowledgment number, please proceed to registration.  

(The hotel acknowledgement number and hotel name must be entered when registering in order to receive the registration discount). 

Book Domestic Group Housing Online: Click Here
Email: help@orchid.events
Phone: 1-888-503-5890 or 1-801-214-7281

Book International Group Housing : Click Here
Email: info@sabcs-igh.com
Phone: +1-305-865-4648

Online: Click here

EMail: help@orchid.events

Phone: 1-888-503-5890 or 1-801-214-7281

Hotel Map


  Hotel Address Single/Double Rate  Triple/Quad Rate
 1  San Antonio Marriott Rivercenter - Headquarter Hotel 101 E. Bowie St. $283 $303/$323
 2 San Antonio Marriott Riverwalk - Headquarter Hotel 889 E. Market St. $283 $303/$323 
  3 Courtyard by Marriott San Antonio Riverwalk 207 N. St. Mary's St.

$237

$237
  4 Drury Inn & Suites San Antonio Riverwalk 201 N. St. Mary's St. $192 $202/$212
  5 Drury Plaza Hotel San Antonio Riverwalk 105 S. St. Mary's St. $192 $202/$212
  6 Embassy Suites San Antonio Riverwalk 125 E. Houston St. $250 $270/$290
  7 Emily Morgan Hotel - A Doubletree by Hilton 705 E. Houston St. $229 $239/$249
  8 Fairfield Inn & Suites San Antonio Downtown/Alamo Plaza 422 Bonham St. $142 $142
  9 Grand Hyatt San Antonio 600 E. Market St. $294 $319/$344
 10  Hampton Inn San Antonio Downtown Riverwalk 414 Bowie St. $142 $142 
 11 Hilton Palacio del Rio 200 S. Alamo St. $273 $293/$313
 12 Holiday Inn Riverwalk 217 N. St. Mary's St. $196 $206/$216
 13 Hotel Contessa - Luxury Suites on the Riverwalk 306 W. Market St. $277 $302/$327
 14 Hotel Valencia Riverwalk 150 E. Houston St. $274 $294/$314
 15 Hyatt Regency San Antonio Riverwalk 123 Losoya St. $273 $298/$323
 16 La Quinta Inn & Suites San Antonio Riverwalk  303 Blum St.

$182

$192/$202
 17 The Menger Hotel 204 Alamo Plaza $201 $211/$221
 18 Mokara Hotel & Spa 212 W. Crockett St. $426 $451/$476
 19 Omni La Mansion del Rio  112 College St. $272 $297/$322
 20 Red Roof Inn Plus Downtown 1011 E. Houston St.  $96 $101/$106 
 21 Residence Inn by Marriott Alamo Plaza 425 Bonham St. $196  $196
 22
Springhill Suites San Antonio Downtown/Alamo Plaza 411 Bowie St. $154  $154
 23 The St. Anthony Hotel 300 E. Travis St. $288 $308/$328 
 24 Westin Riverwalk Hotel San Antonio 420 W. Market St. $273 $293/$313
 25 Wyndham San Antonio Riverwalk 111 E. Pecan St. $139 $139 

 

Top


Deadlines

Individual: November 18, 2020

Reserve your room at one of the official 2020 SABCS hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to a 1.25% Tourism Public Improvement District fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy tax per night (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis.

Group Room Block Requests: 
For groups of 10 or more you must complete the online Domestic Group Housing Block Request Form. Once your room block request has been processed, you can access your block through a link you will receive in your confirmation email. It is required that you utilize this feature to manage your group inventory online and submit your rooming list. Rooming list must be submitted by October 26, 2020. A credit card along with an expiration date, valid during the time of stay, or an advance deposit of two nights room & tax per room paid by check must be received within 30 days of confirmation of your group block. Total room block initial deposits become non-refundable after June 8, 2020. Non-refundable full payment of Total Room Nights is due on or before October 8, 2020.

Top

Acknowledgements

An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone, fax or mail. If you do not, please contact SABCS Housing Bureau at:

  • Email: help@orchid.events
  • Domestic Telephone: 888-503-5890
  • International Telephone: 801-214-7281
Top

Deposits

No charges are incurred at the time of booking, however, a payment guarantee is required to hold your reservation in the amount of two night's stay at the confirmed hotel plus 1.25% Tourism Public Improvement District fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy tax per night (subject to change). The hotel will charge deposit up to 30 days prior to arrival to the credit card provided. Please refer to your confirmation for full details, which may vary per hotel. 

Guarantee with Check: Check payments must be received in the 2020 SABCS Housing Office by no later than October 28, 2020. Two nights room rate plus 1.25% Tourism Public Improvement District fee (TPID). Room rates and TPID fees are subject to 16.75% hotel occupancy tax per night (subject to change) will be required to guarantee check deposit reservations. Mail checks to:

2020 SABCS® Housing
(Attn: Orchid Events)
175 S. West Temple, Suite 30
Salt Lake City, UT 84101 USA.  

After October 28, 2020, please make checks payable to your confirmed hotel to be mailed or presented upon arrival.

Top


Changes/Cancellations (for Individuals)

Continue to use the 2020 Housing Bureau for changes and cancellations through November 18, 2020. Please email help@orchid.events or phone: 1-888-503-5890 or 1-801-214-7281.

Beginning November 19, 2020, changes and cancellations must be directed to your confirmed hotel. The hotel will apply a non-refundable two night's room and tax deposit any time after November 19, 2020.  

  • Special Note: Cancellations received within 48 hours of arrival date will result in full forfeiture of the total value of the reservation
Top

In collaboration with  Astro     and     SSO