Exhibitor Information
UT Health continues to monitor the Coronavirus (COVID-19). Our priority is always on the health and safety of our community. 


The deadline to submit a Notice of Intent to Support/Exhibit Application is September 1, 2020

Exhibits are located in Exhibit Hall 2. Please refer to the preliminary floor plan.

Exhibit Fees

BOOTHS - Booths are sold in 10' x 10' units.
Maximum size= 20' x 20'

 8' x 3' Table*........................................................................$5,000

 All exhibit fixtures and product are limited to the table top only

10' x 10' in line ....................................................................$10,000

10' x 10' corner*...................................................................$12,500

10' x 20' in line.....................................................................$25,000

10' x 20' corner* ..................................................................$27,500

10' x 30' in line ....................................................................$37,500

10' x 30' corner* ..................................................................$40,000

10' x 40' in line ....................................................................$50,000

10' x 40' corner* ..................................................................$52,500

20' x 20' island* ...................................................................$60,000
20' x 30' island*....................................................................$72,500

*limited

Pharmaceutical companies may add any number of additional 10' x 10' booths for off-label information purposes. Regular prices for in line and corner booths apply.

Exhibit fee includes:

  • Listing of company name & booth number in the SABCS Program Book
  • Listing of company on SABCS website, linked to your website
  • Your company information, booth location and marketing materials in SABCS Exhibit Guide, part of the SABCS App
  • Complimentary exhibit hall only badges (2 per 10' x 10' booth space or 1 per tabletop exhibit)
  • 14' height limit (any booth over 10' will be placed in the back of the hall). The lime green on the preliminary floor plan indicates the 14’ height limit and hanging signage booths. 
  • 8' high back drape and 36" high side drape in show colors for standard booth spaces
  • 6' x 30" table + 2 chairs + wastebasket, emptied nightly (table top exhibits=8' x 30" table)
  • Identification sign 7" x 44"
  • Aisle carpeting and nightly vacuuming of aisles
  • General perimeter security
  • Option to schedule SABCS Product Theatre (only exhibiting companies may schedule)

Publishers

Publishers receive a 30% discount. Publishers taking advantage of this rate are required to offer publications in print, on CD, DVD or other "hard" media for sale or order at their booth.

Publishers are also welcome to set up on Saturday morning, December 12. Please specify on your exhibit application if you wish to do so.


Non-Profit Organizations

Non-profit organizations receive a 30% discount on table top, 10' x 10' in line and 10' x 20' in line booths. Documentation of 501(c)(3) status must accompany the exhibit application.


Exhibitor Eligibility Requirements

Exhibit applications are subject to approval by SABCS management. SABCS reserves the right to accept or reject a potential exhibitor based on our assessment of whether that company or organization's products and/or services are relevant to Symposium attendees. Exhibits promoting meetings which compete with SABCS in regards to content or schedule will not be approved.

SABCS may also accept or reject a potential exhibitor based on past compliance with SABCS exhibit rules.

Exhibits will be limited only to the company and the product(s) listed on the application. Only the sign of the company whose name appears on the application may be placed in the booth or appear on any printed list of exhibitors.

All exhibited items must comply with local, state, and FDA regulations.

All exhibits will be reviewed onsite.


Complimentary Registrations

  • 2 complimentary exhibit area only registrations per 10' x 10' unit
  • 1 complimentary exhibit area only registration per table exhibit

Complimentary exhibit area only registrations entitle the registrant to access the Lobby and Hall 2 only, including off-hours access to exhibit area.

Program and exhibit area registration is required in order to attend SABCS programs.

How to Register:

SABCS will set up a registration management page for each exhibitor. Upon receipt of exhibit fee payment, a link, login, password and information regarding the number of complimentary registrations earned will be e-mailed to the exhibitor’s registration contact which the exhibitor has provided on the support/exhibit application.

If registrations over and above the number of complimentary registrations are needed, they can be purchased through the exhibitor’s registration management page. Additional exhibit area only registrations are $294.12 ($250 with the 15% discount for staying in an SABCS hotel); program and exhibit area registrations can be purchased at the published rates and discount.

Should the exhibitor registration contact have questions or issues, please contact SABCS at sabcs@uthscsa.edu or 210-450-1550.


Exhibit Placement

Upon approval and payment, exhibit space will be assigned to each company which has submitted a completed Notice of Intent to Support/Exhibit Application and exhibit fee payment.

Preliminary exhibit placement and notification for each exhibit will be made in June, if payment has cleared. Final exhibit placement and notifications will be sent in September. Apply early for the best chance to receive your preferred placement!

Exhibit placement is primarily determined using a formula based upon 

  • corporate sponsorship + exhibit fee
  • previous history with SABCS.

Also considered are such factors as preferred placement away from or near another exhibitor and size of exhibit. Preferred location can be indicated on the Notice of Intent to Support/Exhibit Application, or on a marked photocopy of the preliminary floor plan. Please note that although we will make every effort to accommodate your preference, placement according to preference is not guaranteed.


Code of Conduct

Exhibitors agree to adhere to the compliance guidelines and codes of conduct governing the interactions of drug and device manufacturers with healthcare professionals as promulgated by the U.S. Food and Drug Administration, the Department of Health and Human Services Office of the Inspector General, the Pharmaceutical Research and Manufacturers of America (PhRMA) and the Advanced Medical Technology Association (AdvaMed).


Exhibit Rules

  • Display elements and fixtures cannot exceed a height of fourteen feet (14’). This rule pertains to all exhibits. All exhibit booths exceeding 10' will be located in the back of the hall.
  • An individual exhibit cannot straddle an aisle.
  • No microphones or vocal amplification may be used at any time.
  • Unstaffed exhibits are not permitted.
  • Sharing of booth space with an unrelated company is not permitted.
  • “Subleasing” of booth space with an unrelated company is not permitted.
  • Table exhibits: exhibit fixtures and product are limited to the table top area only.
  • All ladders & related equipment must be removed from the building following move-in.
  • Departure and/or removal of exhibit prior to end of show will affect placement in subsequent years and may result in exhibitor being barred from exhibiting in the future.

Preliminary Exhibit Schedule

Hours may be subject to change.

Monday, December 7 – Exhibit move-in 
20'x30', 20’x20’, 10’x30’ and 10’x40’
8:00 AM – 6:00 PM
Tuesday, December 8 – Exhibit move-in
All exhibits
8:00 AM – 6:00 PM
Wednesday, December 9 – Detailing only
All exhibits
8:00 AM – 10:00 AM
Exhibits Open
Wednesday, December 9
10:00 AM – 5:00 PM
Thursday, December 10
10:00 AM – 5:00 PM
Friday, December 11
10:00 AM – 5:00 PM
Friday, December 11 – Exhibit move-out
Preliminary dismantle
5:00 PM – 5:30 PM
Return of empty cartons & cases, materials pack-up
5:30 PM – 6:00 PM
Full move-out
6:00 PM – 11:00 PM
Exhibitor Registration Hours
Monday, December 7
8:00 AM - 5:00 PM
Tuesday, December 8
8:00 AM - 7:00 PM
Wednesday, December 9
7:00 AM - 5:15 PM
Thursday, December 10
6:45 AM - 5:15 PM
Friday, December 11
6:45 AM - 4:00 PM

Conference Rooms on Exhibit Floor

Exhibitors may rent modular meeting space located in Hall 2 for use starting at 7:00 am on Wednesday, December 9 through 5:00 pm on Friday, December 11. The meeting rooms are a convenient place for you to have a staff lounge, hold staff meetings, meet privately with attendees, etc., at the Henry B. Gonzalez Convention Center.

  • Rent your own private conference room on the exhibit floor. (See preliminary floor plan)
  • 4 m x 5 m (13’ x 16½’)
  • Unfurnished: $4,000
  • Furnished: $5,000. Includes lock, carpet, conference table, 6 conference chairs, wastebasket, display easel, electrical connections, registration table and two chairs outside of room.
  • Limited to two conference room reservations per exhibitor until September 30. If additional conference rooms are still available beginning October 1, they will be offered on a first come first served basis.
  • 3 days: Wed., Dec. 9, 7:00 am through Fri., Dec. 11, 5:00 pm
  • Schedule: Wed. & Thurs. 7:00 am - 7:00 pm; Fri. 7:00 am - 5:00 pm
  • To reserve, please contact SABCS  for Conference Room Reservation form at sabcs@uthscsa.edu or call 210-450-1550.
  • The deadline to reserve a conference room is September 30, 2020
  • Location: Hall 2, near SABCS exhibit area.

Cancellation Policy

  • Refund less 10% if cancelled by September 1, 2020.
  • Refund less 75% if cancelled by September 30, 2020.
  • This policy also applies to reduction of exhibit.
  • Positively no refund for cancellations thereafter.

Lead Management

  • Capture leads from your own iOS or Android mobile device using our lead retrieval service
  • Apple ID or Google Play account required.
  • Easy to use! No equipment to rent if using your own mobile device.  Unlimited users!
  • Scan and view leads anywhere from your mobile device!*
  • iPad rentals available through Freeman if needed.
  • WiFi or data usage required.
  • For questions regarding lead management, contact SABCS at sabcs@uthscsa.edu or 210-450-1550

* No third party lead collection needed or approved.


2020 SABCS Exhibitors

Agendia
Agilent/Dako
Alamo Breast Cancer Foundation 
Athenex Oncology                                                                                                                                                      
Biotheranostics, Inc
Caris Life Sciences  
Daiichi Sankyo
Exact Sciences (formerly Genomic Health) 
Foundation Medicine, Inc 
Immunomedics    
Lilly Oncology  
Male Breast Cancer Coalition  
METAvivor  Research and Support, Inc   
Natera  
Novartis Oncology  
The Oncologist  
Seattle Genetics   
Silbiotech, Inc  
Syndax Pharmaceuticals, Inc  

 






In collaboration with  Astro     and     SSO