SABCS® Registration


Several unauthorized companies are reaching out to attendees of the San Antonio Breast Cancer Symposium offering assistance with registration. Their websites are designed to look official and claim to offer discounted rates. The only official website for the 2019 San Antonio Breast Cancer Symposium is www.sabcs.org. SABCS does not call to solicit registrations or housing.  PLEASE NOTE: SABCS DOES NOT charge service fees, tax or VAT on registration. 

Euromed Congress has been identified as an unauthorized or unaffiliated dealer.

If you receive a phone call or email from any site regarding SABCS and you have questions about their legitimacy, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.

 

DISCOUNT! 

 Reserve your hotel room at an SABCS hotel through our housing bureau "Orchid Events" and get 15% off your registration fee  
(You must enter both your hotel acknowledgement number and hotel name when registering in order to receive the discount). To make your hotel reservation, please click here. 


  • Everyone must register in order to attend.  
  • Payment must be in U.S. Currency, and checks must be drawn on a U.S. bank. Accepted payment methods for registration are AMEX, VISA/MasterCard and Discover, check or wire transfer/ACH. SABCS does not accept third party payment methods such as SAP Ariba, EVED or Purchase Orders.  If paying by wire transfer, contact SABCS@UTHSCSA.EDU for details.
  • Due to liability restrictions and concerns, children under eighteen years of age may not participate in any part of this symposium.
  • There are no daily/partial registrations.

Registration for SABCS may be completed online, by fax, mail or email.  Click here for Registration form.

ONLINE: Select the appropriate registration category from the list below to register online.  Make sure to book your hotel first in order to receive a 15% discount off the registration fee! Refunds for hotel discount will not be issued once payment for registration has been received.                                                                                                                    

 

If you are registering as UT Health San Antonio faculty & staff, BCM faculty & staff, resident, postdoctoral fellow or student, you must have a valid ID or letter of appointment. ONLY COMPLETE THE VERIFICATION FORM ONCE. If you have provided SABCS  with your supporting documentation (valid ID or letter of appointment) and have not received the registration link within 2 business days, please contact us at sabcs@uthscsa.edu or 210-450-1550. 

Spouse/Guest registration is not available in advance and may only be purchased on-site beginning Wednesday, December 11.  All spouse/guest registrants must be accompanied by a registered attendee and is not available to healthcare professionals or exhibitors.  The spouse/guest fee includes access to the exhibit area and receptions only.  The fee for spouse/guest registration is $250.

Press: Visit the Media page on our website for registration information

Exhibitor: Visit the Exhibits page for registration information

EMAIL: Download, complete and return the registration form to sabcs@uthscsa.edu.

FAX: Download, complete and return the registration form to 210-450-1560.

MAIL: Download, complete and return the registration form to: Mays Cancer Center, UT Health San Antonio, ATTN: San Antonio Breast Cancer Symposium, 7979 Wurzbach Rd, MC8224, San Antonio, TX 78229

Registration Categories and Fees:

 Category
                   
Full Price
beginning 11/1/2019
       
Regular Registration

$875.00
AACR Member Registration

$740.00
UT Health San Antonio Faculty & Staff                          

$370.00
BCM Faculty & Staff

$420.00
Resident or Postdoctoral Fellow

$225.00
Patient Advocate

$225.00
Student

$100.00
Remote Access Registration 

$875.00

NOTE: The deadline for the discounted registration fee was October 31, 2019. In order to receive the discount fee, you must have registered and paid by October 31, 2019 11:59 CDT

Registration fees include:

  • Admission to all sessions 
  • Complimentary continental breakfast Wednesday – Saturday
  • Complimentary evening reception Wednesday – Friday 
  • Complimentary beverages Tuesday - Saturday
  • Exclusive to attendees only (until February 2020) access to SABCS online resources:
    Slides
    Posters
    SABCS on Demand 
  • Opportunity for early 2020 SABCS housing

 

National Provider Identifier (NPI) (for USA MDs only):  The 2010 Federal Patient Protection and Affordable Care Act (PPACA) requires most of our exhibitors to log encounters in their exhibit booth with US physicians by collecting each NPI. In order to assist our exhibitors in this task SABCS will incorporate the number in the bar code on each US provider’s Symposium badge.

Please note that the NPI is required in order for USA MDs to complete their Symposium registration, whether registering as an individual or part of a group registration.

To locate your NPI number click on the following link https://npiregistry.cms.hhs.gov/


Deadlines

  • Discounted pre-registration ends October 31.  You must be registered and paid by October 31 to receive the discounted registration rate.  If you have not paid by October 31, your registration fee will be changed to the non-discounted rate.
  • Pre-registration ends November 22
  • On-site registration opens December 9
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Cancellation Policy

Cancellations must be received in writing prior to November 22, 2019 and are subject to the following processing fees:

  • $75.00 Regular Registration, AACR Member and UT Health San Antonio & BCM faculty & Staff 
  • $20.00 Resident, Postdoctoral fellow, Student
  • $20.00 Patient Advocate

Refunds will not be granted after November 22, 2019 nor will they be given for no-shows.  Please email cancellations to sabcs@uthscsa.edu.


Substitution Policy

Substitution of registration (same category) is permitted prior to November 22, 2019.  Only one substitution is permitted per original registrant with written consent.  Written consent from the original registrant or by the person who paid for the registration is required.  The individual submitting the substitution request is responsible for all financial obligations associated with that substitution as well as updating any contact/demographic information.  Please email substitution requests to sabcs@uthscsa.edu.


Privacy Policy

Why we ask for your consent 

We are committed to protecting the privacy of all personal data or photos taken during the event. The following statements describe what we are doing with your data and how long we store it so that you are fully informed prior to submitting your personal data and photos taken during the event. Your active participation in this process is your explicit consent to the processing, analysis and reporting of your freely given personal data for the purposes of this ongoing event. Images may be used in print publications, online publications, websites, and social media. By giving your consent you acknowledge that you are providing personal data, including sensitive personal data as defined under the General Data Protection Regulation (GDPR) for the Lawful Basis of registration, participation, payment and communication for future meetings and related information.

Data Controller Contact

Symposia Office
UT Health San Antonio  
Mays Cancer Center  
7979 Wurzbach Rd., MC 8224
San Antonio, TX 78229 
210-450-1550

Data Protection Officer

Michael Schnabel
UT Health San Antonio

Why are we processing your personal data?

We ask for your personal data to facilitate registration, participation, payment and communication for future meetings and related information. Images may be used in print publications, online publications, websites, and social media. 

Third Parties that will have access to your personal data

Your personal data will only be viewed and processed by the Symposia Office and its affiliates for registration, participation, payment and communication for future meetings and related information. Images may be used in print publications, online publications, websites and social media.

How long will we store your personal data?

As a participant of this meeting, your personal data will be retained indefinitely for purposes of communication for future meetings and related information.

The right to withdraw your consent

You retain the right to withdraw consent of your personal data or photos at any time. By withdrawing your consent your registration will not be submitted or processed.  If consent is withdrawn prior to this event it will result in cancellation of your registration and the cancellation policy will apply. If consent is withdrawn, you will not receive any communications for future meetings or related information. Please contact us at sabcs@uthscsa.edu with any inquiries you may have.

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SABCS will send written confirmation within 10 days of receipt of the completed registration information. If you do not receive your confirmation within this time frame please contact us at sabcs@uthscsa.edu.


On-Site Individual Registration

 
Monday, December 9  12:00 PM - 5:00 PM 
Tuesday, December 10 8:00 AM - 7:00 PM
Wednesday, December 11 7:00 AM - 5:15 PM
Thursday, December 12 6:45 AM - 5:15 PM
Friday, December 13 6:45 AM - 5:15 PM
Saturday, December 14 6:45 AM - 9:00 AM

Registration Questions

Phone: 210-450-1550 
Fax: 210-450-1560

E-mail: sabcs@uthscsa.edu

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Welcome Letter

If you are traveling to the symposium from outside the United States and require a visa or a letter for your institution/university, SABCS wishes to support your efforts to secure the needed travel documentation to attend the symposium. Individuals that require a Welcome Letter must first register and pay for the symposium. Individuals who require an entry visa should register, pay and request their Welcome Letter well in advance of the symposium to allow sufficient time to complete the application process.

Welcome Letters will be sent electronically as a pdf file. An original signed paper copy of a Welcome Letter may be requested and will be sent by airmail unless an express mail account number is provided. We regret that current postal services prevent us from mailing letters to Burma (Myanmar), Cuba, Iran, North Korea, Sudan, and Syria. We do not mail Welcome Letters directly to Embassies or US addresses. Please allow 7-10 U.S. business days for processing requests. SABCS is not able to contact Embassies in support of an individual attempting to gain entry into the United States to attend the San Antonio Breast Cancer Symposium.

Deadline: The deadline to request a Welcome Letter is November 22, 2019

Click here for the Welcome Letter Request form.

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