Exhibit Fees

BOOTHS - Booths are sold in 10' x 10' units.
Maximum size= 20' x 20'

Pharmaceutical companies may add any number of additional 10' x 10' booths for off-label information purposes. Regular prices for in line and corner booths apply.

Exhibit fee includes:

• National Physician Identifier (NPI) number included in US MD attendee badge QR code
• Listing of company name & booth number in the SABCS Program Book
• Listing of company on SABCS website, linked to your website
• Your company information, booth location and marketing materials in SABCS Exhibit Guide, part of the SABCS App
• Complimentary exhibit hall badges (2 per 10' x 10' booth space or 1 per tabletop exhibit)
• 8' high back drape and 36" high side drape in show colors for standard booth spaces
• 6' x 30" table + 2 chairs + wastebasket, emptied nightly (table top exhibits=8' x 30" table)
• Identification sign 7" x 44"
• Aisle carpeting and nightly vacuuming of aisles
• General perimeter security
• Option to schedule SABCS Product Theatre (only exhibiting companies may schedule)

Publishers

Publishers receive a 30% discount. Publishers taking advantage of this rate are required to offer publications in print, on CD, DVD or other "hard" media for sale or order at their booth.

Publishers are also welcome to set up on Saturday morning, December 14. Please specify on your exhibit application if you wish to do so.

Non-Profit Organizations

Non-profit organizations receive a 30% discount on table top, 10' x 10' in line and 10' x 20' in line booths. Documentation of 501(c)(3) status must accompany the exhibit application.

Exhibitor Eligibility Requirements

Exhibit applications are subject to approval by SABCS management. SABCS reserves the right to accept or reject a potential exhibitor based on our assessment of whether that company or organization's products and/or services are relevant to Symposium attendees. Exhibits promoting meetings which compete with SABCS in regards to content or schedule will not be approved.

SABCS may also accept or reject a potential exhibitor based on past compliance with SABCS exhibit rules.

Exhibits will be limited only to the company and the product(s) listed on the application. Only the sign of the company whose name appears on the application may be placed in the booth or appear on any printed list of exhibitors.

All exhibited items must comply with local, state, and FDA regulations.

All exhibits will be reviewed onsite.

Complimentary Registrations

• 2 complimentary exhibit area only registrations per 10' x 10' unit
• 1 complimentary exhibit area only registration per table exhibit

Complimentary exhibit area only registrations entitle the registrant to access the Lobby and Hall 2 only, including off-hours access to exhibit area.

Full registration is required in order to attend SABCS programs.

How to Register:

SABCS will set up a registration management page for each exhibitor. Upon receipt of exhibit fee payment, a link, login, password and information regarding the number of complimentary registrations earned will be e-mailed to the exhibitor’s registration contact which the exhibitor has provided on the support/exhibit application.

If registrations over and above the number of complimentary registrations are needed, they can be purchased through the exhibitor’s registration management page. Additional exhibit area only registrations are $294.12 ($250 with the 15% discount for staying in an SABCS hotel); full registrations can be purchased at the published rates and discount.

Should the exhibitor registration contact have questions or issues, please contact SABCS at sabcs@uthscsa.edu or 210-450-1550.

Exhibit Placement

Upon approval and payment, exhibit space will be assigned to each company which has submitted a completed Notice of Intent to Support/Exhibit Application and exhibit fee payment.

Preliminary exhibit placement and notification for each exhibit will be made in June, if payment has cleared. Final exhibit placement and notifications will be sent in September. Apply early for the best chance to receive your preferred placement!

Exhibit placement is primarily determined using a formula based upon 

• corporate sponsorship + exhibit fee
• previous history with SABCS.

Also considered are such factors as preferred placement away from or near another exhibitor. Preferred location can be indicated on the Notice of Intent to Support/Exhibit Application, or on a marked photocopy of the preliminary floor plan. Please note that although we will make every effort to accommodate your preference, placement according to preference is not guaranteed.

Code of Conduct

Exhibitors agree to adhere to the compliance guidelines and codes of conduct governing the interactions of drug and device manufacturers with healthcare professionals as promulgated by the U.S. Food and Drug Administration, the Department of Health and Human Services Office of the Inspector General, the Pharmaceutical Research and Manufacturers of America (PhRMA) and the Advanced Medical Technology Association (AdvaMed).

Exhibit Rules

• Display elements and fixtures cannot exceed a height of ten feet (10’). This rule pertains to all exhibits.
• An individual exhibit cannot straddle an aisle.
• No microphones or vocal amplification may be used at any time.
• Unstaffed exhibits are not permitted.
• Sharing of booth space with an unrelated company is not permitted.
• “Subleasing” of booth space to an unrelated company is not permitted.
• Table exhibits: exhibit fixtures and product are limited to the table top area only.
• All ladders & related equipment must be removed from the building following move-in.
• Departure and/or removal of exhibit prior to end of show will affect placement in subsequent years and may result in exhibitor being barred from exhibiting in the future.

Preliminary Exhibit Schedule

Hours may be subject to change.