2018 SABCS® Hotels

The Official Housing Bureau of SABCS® is 

Orchid Events

Hotel Warning

Reservations which have been obtained through agencies other than the official SABCS® Housing Bureau (Orchid Events) are not guaranteed.   

Beware of pirates and poachers!

SABCS® contracts for blocks of hotel rooms at discounted rates for the benefit of our attendees. Pirates and poachers not only jeopardize the symposium’s ability to meet its obligations, but also place attendees in danger of increased fees, credit card theft and phony reservations, resulting in no hotel room at all!

PIRATE: A fictitious business, often with a name like “Convention Housing Services.” A pirate will contact faculty, exhibitors or potential attendees. The pirate claims to be working with the symposium and will pressure you to reserve and pay for a hotel room immediately due to low inventory. They charge your credit card and also collect the information for future use but no hotel rooms are reserved.

POACHER: Hotel poachers, also known as third-party room-block marketing firms, often present themselves as either the official housing agency for a conference or authorized by it to book hotel reservations. A poacher offers hotel rooms outside of the symposium’s contracted block. For the attendee, this will result in higher hotel rates and loss of the opportunity to receive a 15% discount off your symposium registration fee. (see https://www.sabcs.org/2018-SABCS-sup-sup/Registration/2018-SABCS-sup-sup-Registration)

REMEMBER: NEITHER SABCS® NOR ITS HOUSING BUREUEAU, ORCHID EVENTS, WILL TELEPHONE INDIVIDUALS REGARDING THE PURCHASE OF HOTEL RESERVATIONS.

PIRATES and POACHERS often misrepresent themselves by illegally using our logo.

When seeking SABCS® information or conducting SABCS®-related transactions on line, remember that our URL is https://www.sabcs.org

If you are in doubt, please do not hesitate to contact us at sabcs@uthscsa.edu or 210-450-1550.

The following companies, unaffiliated with SABCS®, have been known to contact individuals or groups by telephone or e-mail regarding SABCS® hotel rooms:

10times

BHP

Convention USA

Direct Clic

eMedEvents

eventblocks

eventegg

Eurolink

Exhibitors Housing Management or EHM

Exhibitors Housing Services or EHS

FHT Direct

HICORD affiliates/partners (HI Destination Management, Holiday India and many more)

PR Medical Events

Travel Time Solutions

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Deadlines

Individual: November 16, 2018

Reserve your room at one of the official 2018 SABCS® hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to 16.75% occupancy tax (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis.

Group Room Block Requests:
Rooming lists must be entered via Online Room Block Management by October 19, 2018 
A credit card along with an expiration date, valid during the time of stay, or an advance deposit of two nights room & tax per room paid by check must be received within 30 days of confirmation of your group block. Total room block initial deposits become non-refundable after June 5, 2018. Non-refundable full payment of Total Room Nights is due on or before October 5, 2018.

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Acknowledgements

An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 3-5 business days for reservations received via phone, fax or mail. If you do not, please contact SABCS® Housing Bureau.

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Deposits

No charges are incurred at the time of booking, however, a payment guarantee is required to hold your reservation in the amount of two night's stay at the confirmed hotel plus current tax of 16.75%, subject to change. The hotel will charge deposit up to 30 days prior to arrival to the credit card provided. Please refer to your confirmation for full details, which may vary per hotel. 

Guarantee with Check: Check payments must be received in the 2018 SABCS® Housing Office by no later than October 29, 2018. Two nights room rate plus tax (currently 16.75%, subject to change) will be required to guarantee check deposit reservations. Mail checks to 2018 SABCS® Housing (Attn: Orchid Events), 175 S. West Temple, Suite 30, Salt Lake City, UT 84101 USA.  After October 29, 2018, please make checks payable to your confirmed hotel to be mailed or presented upon arrival. Top


Changes/Cancellations (for Individuals)

Continue to use the 2018 Housing Bureau for changes and cancellations through November 16 2018. Please email help@orchid.events or phone: 1-888-503-5890 or 1-801-214-7281.

Beginning November 17, 2018, changes and cancellations must be directed to your confirmed hotel. The hotel will apply a non-refundable two night's room and tax deposit any time after November 16, 2018.  

  • Special Note: Cancellations received within 48 hours of arrival date will result in full forfeiture of the total value of the reservation
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