Support & Exhibits Information

Notice of Intent to Support/Exhibit Applications are due September 1, 2017

Dear Supporters and Friends: 

With great pride we announce the 40th Annual San Antonio Breast Cancer Symposium (SABCS), which will take place December 5 – 9, 2017, at the Henry B. Gonzalez Convention Center, San Antonio, Texas, USA. 

It is with the support of our exhibitors and sponsors that we have been able to reach this milestone. Those of you who have worked with us through the years are a positive force in the continuing fight against breast cancer. Through this symposium, you have helped professionals associated with breast cancer research from all over the world come together for an important exchange of information. Your support has also enabled us to disseminate that information worldwide. For all of this we are deeply and sincerely grateful. 

We invite you to take part in the 2017 symposium with the same or even higher level of support. To those of you who would like to join us, we hope that you will find in the Prospectus a level of participation that is comfortable to you and of mutual benefit to us all. 

To celebrate our 40th anniversary, a special reception with open exhibits will be held on Tuesday evening, December 5, 6:00 pm to 8:00 pm, in the Exhibit Hall. This is a great opportunity for exhibitors to introduce themselves to our 2017 attendees. All exhibits are expected to be open, and sponsorships are available. 

For forty years, SABCS has presented state-of-the-art information on developments in breast cancer to an international audience of academic and private researchers and physicians and has always endeavored to achieve a balance among clinical, translational, and basic research. 

More than 7,000 attendees travel to SABCS to learn and discover new and late breaking research and treatment. These thought-leaders, academic and private physicians and researchers, as well as other health care professionals focus on curing breast cancer, come together to discuss and learn by attending our world renowned breast cancer symposium. Young investigators, the next generation of breast cancer researchers, are attracted by superior education and training opportunities. 

You are invited to contact Rich Markow, Director, Symposia, at 210-450-1550 or markow@uthscsa.edu regarding any questions. 

We look forward to hearing from you very soon. 

Sincerely


     Dr. Kaklamani

C. Kent Osborne, MD
Professor of Medicine and Molecular and Cellular Biology
Director, Dan L. Duncan Cancer Center
Baylor College of Medicine
Houston, TX

Virginia G. Kaklamani, MD, DSc

Professor of Medicine
Leader, Breast Oncology Program
UT Health San Antonio Cancer Center
UT Health San Antonio
San Antonio, TX

Carlos L. Arteaga, MD
Professor of Medicine and Cancer Biology
Associate Director for Clinical   Research
Director Center for Cancer Targeted Therapies
Director, Breast Cancer Program
Vanderbilt-Ingram Cancer Center
Vanderbilt University
Nashville, TN

Benefits of Support

SABCS is the world’s most renowned and largest breast cancer meeting.

Financial support of SABCS allows companies the opportunity to benefit from association with SABCS while helping to assure the ongoing success of this premier international Symposium.

SABCS exhibits and sponsorships are your best opportunity to communicate directly with leading decision makers and other medical professionals specializing in breast cancer research and treatment.


Demographics

7,011 Symposium attendees + 136 Media + 323 Exhibitors, Non-Exhibiting Sponsors & their Support Staff = 7,470 total attendance.  More than 50% came from 92 countries outside the USA.

Click here

to view an audited 2016 SABCS registration report, which includes further details.


Recognition

All companies that commit to support SABCS will be acknowledged on the Symposium website, in Symposium print materials such as the Pocket Program and Newsletter, and on signs & slides during the Symposium.

Those companies supporting the SABCS to a certain value will be recognized at corresponding category levels.

Recognition level = $ corporate sponsorship + $ exhibit fee + $ educational grant

MINIMUM SUPPORT LEVEL ADDITIONAL RECOGNITION
$200,000 Premier Larger logo at
exhibit area entrances plus logo on SABCS website
$125,000 Angel Large logo at
exhibit area entrances plus logo on SABCS website
$80,000 Patron Medium logo at
exhibit area entrances
$50,000 Major Supporter Small logo at
exhibit area entrances
$25,000 Contributor
$10,000 Donor

Types of Support

Corporate Sponsorship - Support for specific items, such as the internet café, which are not components of the educational program. SABCS uses sponsorship funds to defray non-educational operating expenses.

SABCS offers several opportunities for sponsorship.  Please refer to list below. Sponsors have first option on same item the following year.

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form. Send form to Symposium office.  Deadline is September 1, 2017.

Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we will send an invoice payable in 30 days.

Please note that corporate sponsorship does not include an exhibit. Exhibits need to be purchased separately.

Exhibits - A limited number of exhibit booths and tables are available. SABCS uses exhibit fees to defray non-educational operating expenses.

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION. Send form to the Symposium office.  Please refer to exhibitor information for details.

Cancellation Policy:

  • Refund less 10% if cancelled by September 1
  • 75% refund if cancelled by September 30
  • This policy also applies to reduction of exhibit space
  • Positively no refund for cancellations thereafter

Educational Grant - Support for general educational programming costs or specific items, or printed materials which are components of the educational program. SABCS uses grant funds to defray expenses associated with educational activities in compliance with ACCME guidelines.

If your company or organization offers educational grants in support of CME accredited educational activities related to research and treatment of breast cancer, we would appreciate receiving the grant application information including website and contact. Please contact Rich Markow, Director, Symposia at markow@uthscsa.edu or 210-450-1550.

Deadline

Notice of Intent to Support/Exhibit Applications are due on September 1, 2017


Corporate Sponsorship Opportunities

All corporate sponsors are acknowledged in the SABCS Pocket Program, on slides and the SABCS website as well as on-site signs.

1 complimentary all-access* registration per $15,000 support.

The following sponsorships may be corporately branded with your logo and slogan.
OPPORTUNITIES COST
WI-FI NETWORK
  • Wireless service throughout the Symposium
  • SABCS On Demand, Abstracts2View™ and ePosters™ online encourage use of this service 
    Contact markow@uthscsa.edu for 2016 usage report
  • Your company logo and slogan on initial page each time user connects to network
  • 8 all-access* complimentary registrations
SOLD

SABCS ON DEMAND

  • View and/or download audio & slides of SABCS presentations
  • Plenary & awards lectures, mini-symposia & platform presentations PLUS "Year in Review", basic science & clinical forums, and more.
  • Your corporate logo & funding credit on web page
  • Remains available for 3 years
  • Web page traffic reports available to sponsor upon request
  • 8 all-access* complimentary registrations
SOLD
NEWSLETTER
  • Total of 5 issues
  • Published daily during Symposium (4 issues); additional issue published online immediately after Symposium
  • Distributed to all SABCS attendees on site
  • Posted online as downloadable Adobe Acrobat file, remains available for 3 years
  • Monthly download reports available
  • Your corporate logo & funding credit on Newsletter
  • 8 all-access* complimentary registrations
SOLD
iPOSTERSVIEWER
  • SABCS posters on line, hi-definition & searchable
  • Your corporate logo & funding credit on web page 
  •  Remains available for 3 years
  • Supported on multiple operating systems, browsers, and devices
  • Web page traffic reports available to sponsor upon request
  • 5 all-access* complimentary registrations
$80,000
ATTENDEE BAG
  • Sturdy “show bag” distributed to all attendees
  • Your company logo on one side (SABCS logo on the other)
  • 4 all-access* complimentary registrations
SOLD

RECEPTION

SABCS 40th anniversary reception; short program will include recognition of past McGuire Award recipients, SABCS Co-directors
and others. All exhibits will be open.

  • Tuesday, December 5 
  • 6:00 PM – 8:00 PM 
  • Located in main exhibit hall (Hall 2)
  • 5 sponsorships @ $40,000 
  • Special recognition signage & slides/video during reception 
  • 3 complimentary all-access* registrations per sponsor   
$40,000  
WATER STATIONS
  • Water stations located in halls
  • Your company name/logo on water cups
  • Your company name/logo + slogan and/or message (for example: Visit us in booth 10) on 50 water jugs utilized Wednesday through Friday
  • Due to production deadlines this sponsorship will only be available until September 1
  • 2 all-access* complimentary registrations
SOLD
INTERNET CAFÉ
  • Located in high traffic area
  • Internet access available during Symposium hours
  • Your corporate logo as screensaver or custom screensaver installed on 17 screens
  • Placement of your corporate mousepads, notepads, etc.
  • 2 all-access* complimentary registrations
$30,000
BOARDING PASS PRINTING
  • Located in high traffic area
  • Computer terminals & printers connected to airline websites
  • Attendees can check flight status and print e-tickets and/ or boarding passes (depending on airline)
  • Your corporate logo and funding credit as screensaver and on signs
  • Placement of your corporate mousepads, notepads, etc., available
  • 2 all-access* complimentary registrations
$30,000
CAREER DEVELOPMENT FORUM
  • The session is open to early-career scientists, (graduate students, postdoctoral or clinical fellows, or medical students and residents registered for SABCS) who will have an opportunity to meet in small groups with renowned leaders regarding specific aspects of careers in breast cancer research
  • Acknowledgement on signs, SABCS program materials, newsletter and website
  • Attendance report available post-Symposium
  • 1 all-access* complimentary registration
$15,000
SUPPORT OF GENERAL NON-EDUCATIONAL COSTS $4,000
(minimum)
ADVERTISING OPPORTUNITIES
These items can be branded with your specific product or service mark
KEY CARDS
  • Your corporate logo & message on SABCS hotel room key cards
  • Distribution at 25 Symposium hotels
  • Sponsorship fee includes production & distribution
  • 2 all-access* complimentary registrations
SOLD
COAT & BAGGAGE CHECK
  • Coat & baggage check for SABCS attendees located in highest traffic area
  • Distribution of luggage tag with company logo or other related items; tag & other items to be provided by sponsor
  • Sponsor logo imprinted on ticket stub if support received before October 31
  • Acknowledgement in SABCS program materials, newsletter & website and on-site signs
  • 1 all-access* complimentary registration
$15,000
PRODUCT THEATRE
  • Available only to SABCS exhibitors
  • Promote your product or service to a targeted audience
  • Number of available slots is limited
  • 1 all-access* complimentary registration each slot

See Product Theatre for full details and application

Wednesday 12:15 pm    SOLD 2:00 pm   SOLD  
3:30 pm   SOLD
Thursday 12:15 pm    SOLD 2:00 pm   SOLD 3:30 pm   SOLD

Friday 12:15 pm    SOLD 2:00 pm   SOLD 3:30 pm   SOLD
$15,000 EACH SLOT
ATTENDEE BAG INSERTS
  • Available only to SABCS exhibitors
  • Insertion of single item in show bag
  • Distributed to all attendees at SABCS registration
  • Specifications available upon request
  • Order deadline: September 1
  • Materials due November 8 - No exceptions
$8,000 EACH INSERT


*All-Access Complimentary Exhibitor Registrations admit the registrant to all SABCS programming as well as off-hours access to exhibits.


Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we will send an invoice payable in 30 days.

Payment can be made by either check or wire transfer. There is a $32 additional fee for wire transfer payments.

Make check payable to:
UTHSCSA-#156323
Federal Tax ID is 74-1586031 [UT Health San Antonio]

Mail check to: Rich Markow
UT Health San Antonio Cancer Center at UT Health San Antonio
7979 Wurzbach Road, Mail Code 8224
San Antonio, TX 78229


Cancellation Policy

  • Refund less 10% if cancelled by September 1
  • Refund less 75% if cancelled by September 30
  • No refund for cancellations thereafter.

Advocate Program

The 20th Annual Advocate Program is sponsored by Alamo Breast Cancer Foundation (ABCF), a non-profit 501[c]3 organization. This San Antonio-based grassroots advocacy, educational, and support organization was established for women and men with breast cancer and for those concerned about breast cancer issues. ABCF is active locally and nationally (as members of the National Breast Cancer Coalition) in their goal to eradicate breast cancer in our lifetime.

The 1st Annual Advocate Program was held in 1998, in conjunction with the 21st Annual San Antonio Breast Cancer Symposium, as an educational program specially designed to address the needs of patient advocates and those who support them. The program for 2017 will include Orientation, Dinner, Mentors Program, two Educational programs and Breast Cancer Update for the grant recipients. 40-50 travel grants are expected to be available for 2017, pending receipt of sufficient grant funds.

The administration of this program is handled entirely by Alamo Breast Cancer Foundation. Their 2017 proposal will be mailed to a select list, and we hope you will support their program in addition to the 2017 San Antonio Breast Cancer Symposium.

Contact Information:
Sandi Stanford
Alamo Breast Cancer Foundation
PO Box 780067
San Antonio, TX 78278
Email: sandistanford@alamobreastcancer.org
Website Address: www.alamobreastcancer.org

Year Funding Sources # Travel Grants Applications # Travel Grants Awarded Total # Advocate Registration to SABCS
1999
Bristol-Myers Genentech Wyeth-Ayerst
42
30
104
2000
Aventis Genentech AstraZeneca
Glaxo Wellcome Pharmacia Oncology
62
50
123
2001
AstraZeneca Aventis Bristol-Meyers Squibb Chroma Vision Eli Lilly Genentech GlaxoSmithKline Pharmacia
52
36
118
2002
AstraZeneca Aventis Bristol-Myers Squibb
ChromaVision DakoCytomation Eli Lilly
Genentech GlaxoSmithKline Pharmacia
40
28
119
2003

AstraZeneca Pharmaceuticals

Bristol Myers Squibb Chromavision DakoCytomation Eli Lilly & Co Genentech Genomic Health GlaxoSmithKline Pfizer

52
37
168
2004

AstraZeneca Pharmaceuticals DakoCytomatic, Inc. Genentech, Inc.

Genomic Health, Inc. GlaxoSmithKline Introgen Therapeutics, Inc. Sanofi-Aventis

52
37
168
2005

AstraZeneca Pharmaceuticals Cytyc

Eli Lilly & Company Genentech

Genomic Health GlaxoSmithKline

Introgen Therapeutics Sanofi-Aventis

49
32
201
2006

Avon Foundation NBCC Fund--Best Practices Award AstraZeneca Genentech

Genomic Health Eli Lilly Sanofi-Aventis

109
43
199
2007

Abraxis Oncology AstraZeneca

Avon Foundation Genentech GlaxoSmithKline Novartis Roche Introgen Therapeutics

Sanofi-Aventis Dr. Sharon Wilks

109
42
233
2008

Abraxane-AZ AstraZeneca Avon Foundation Cytori Genentech BioOncology

Genomic Health, Inc. GlaxoSmithKline

Her2 Support Novartis Roche Sanofi-Aventis Dr. Sharon Wilks

34
32
225
2009

Abraxis BioOncology AstraZeneca

Avon Foundation for Women
Cytori Therapeutics, Inc Eli Lilly & Co Genentech Genomic Health, Inc
GlaxoSmithKline

Her2 Support Group Organization

National Breast Cancer Coalition

Novartis Pharmaceuticals Corp Sanofi-Aventis

Dr. Sharon Wilks, MD, FACP

Dr. Peter Ravdin, MD, PhD

82
36
235
2010

AACR Abraxis BioOncology Amgen AstraZeneca Avon Foundation for Women Eisai, Inc. Eli Lilly & Co. Genentech
GlaxoSmithKline

Novartis Pharmaceuticals Corporation

Dr. Peter Ravdin, MD, PhD Sanofi-Aventis

Dr Sharon Wilks, MD, FACP

107
32
297
2011

AACR Amgen Avon Foundation for Women Boehringer Ingelheim Genentech
Genomic Health, Inc. GlaxoSmithKline

Julie Ann Carpenter Memorial Fund
Novartis Pharmaceuticals Corp

Peter Ravdin, MD, PhD

Sharon Wilks, MD, FACP Syndax

119
41
298
2012

AACR  Amgen  Avon Foundation for Women  Celgene Corporation  Genentech

Genomic Health, Inc  GlaxoSmithKline 

Julie Ann Carpenter Memorial Fund  Nektar  Novartis Pharmaceuticals Corp 

Peter Ravdin, MD, PhD

68
31
144
2013

AACR  Amgen AstraZeneca
Avon Foundation for Women 
Celgene Corporation  Genentech

Genomic Health  

Julie Ann Carpenter Memorial Fund 

Novartis Pharmaceuticals 

Peter Ravdin, MD, PhD, SABCS

Sharon Wilks, MD, FACP

61
23
171
2014

AACR Amgen AstraZeneca

Avon Foundation for Women

DARA BioSciences Eisai  Genentech Genomic Health, Inc.

Julie Ann Carpenter Memorial Fund

NanoString Technologies 

Nektar Therapeutics

Novartis Pharmaceuticals Nuclea Diagnostics Peter Ravdin, MD, PhD  Pfizer SABCS  Syndax

78
28
229
 2015 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Eisai Inc.  Genentech BioOncology Genomic Health, Inc.
Julie Ann Carpenter Memorial Fund NanoString Technologies Navidea Biopharmaceuticals
Nektar Therapeutics  Novartis Oncology Recycledman Foundation
Susan G. Komen  Syndax Pharmaceuticals
71 28 196
 2016 AACR Amgen Oncology AstraZeneca Pharmaceuticals Avon Foundation for Women
Biotheranostics, Inc. Cascadian Therapeutics Eisai Genentech BioOncology
Genomic Health Julie Ann Carpenter Memorial Fund Lumicell M-3 Health Communications
NanoString Technologies Nektar Therapeutics Novartis Oncology Pfizer
The Recycledman Foundation Syndax Pharmaceuticals SABCS Susan G. Komen
63 34 180