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2015 SABCS Prospectus
Notice of Intent to Support/Exhibit Application
Preliminary Floor Plan
Product Theatre Application
Exhibits Conference Room Application
Registration Audit

Exhibitor Information
Industry and Agency Support
Corporate Sponsorship Opportunities
 
 

Support & Exhibits   >  Invitation from the Symposium Directors

 

Notice of Intent to Support/Exhibit Applications are due September 1, 2015

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Dear Supporters and Friends:


The 2015 San Antonio Breast Cancer Symposium (SABCS) will take place December 8-12, 2015, at the Henry B. Gonzalez Convention Center, San Antonio, Texas, USA.


SABCS has consistently strived, for thirty-eight years, to present state-of-the-art information on developments in breast
cancer to an international audience of academic and private researchers and physicians. We have always endeavored
to achieve a balance among clinical, translational, and basic research. The Symposium provides a forum for interaction,
communication, and education for a broad spectrum of researchers, health professionals, and others with a special
interest in breast cancer.


Who attends SABCS? Thought-leaders, academic and private physicians and researchers, as well as other health care
professionals focused on curing breast cancer, come to discuss and learn about new and late-breaking research and
treatment. Young investigators, the next generation of breast cancer researchers, are attracted by superior education and
training opportunities. International attendance is a key component; more than half of our more than 7,000 attendees
come from 90-plus countries outside the USA.


Some of you reading this have worked with us through the years, becoming a positive force in the progress of breast
cancer research and treatment. Others, new to the field, are seeking to do the same. Through SABCS your support
helps professionals from all over the world gather and collaborate; it has also enabled us to disseminate new and vital
information worldwide. For all of this we are deeply and sincerely grateful.


This prospectus provides information which we hope will encourage you to take part in the 2015 Symposium. Whether
you are a past supporter or new to SABCS, there is a level of participation that should be comfortable for you and of
mutual benefit to us all.


You are invited to contact Rich Markow, Director, Symposia, at 210-450-1550 or markow@uthscsa.edu regarding any questions.

 

We look forward to hearing from you very soon.


Sincerely,

     

C. Kent Osborne, MD
Professor of Medicine and

Molecular and Cellular Biology

Director, Dan L. Duncan Cancer

Center

Baylor College of Medicine
Houston, TX

 

Virginia G. Kaklamani, MD, DSc

Professor of Medicine
Leader, Breast Oncology Program
Cancer Therapy & Research Center
University of Texas Health Science Center
San Antonio, TX

Carlos L. Arteaga, MD
Professor of Medicine and

Cancer Biology
Associate Director for Clinical  

Research

Director Center for Cancer Targeted Therapies
Director, Breast Cancer Program
Vanderbilt-Ingram Cancer Center
Vanderbilt University
Nashville, TN

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Benefits of Support

SABCS is the world’s most renowned and largest breast cancer meeting.

 

Financial support of SABCS allows companies the opportunity to benefit from association with SABCS while helping to assure the ongoing success of this premier international Symposium.

 

SABCS exhibits and sponsorships are your best opportunity to communicate directly with leading decision makers and other medical professionals specializing in breast cancer research and treatment.

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Demographics

7,362 Symposium attendees + 206 Media + 345 Exhibitors, Non-Exhibiting Sponsors & their Support Staff = 7,913 total attendance.  More than 53% came from 94 countries outside the USA. Click here to view an audited 2014 SABCS registration report, which includes further details.

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Recognition

 

All companies that commit to support SABCS will be acknowledged on the Symposium website, in Symposium print materials such as the Pocket Program and Newsletter, and on signs & slides during the Symposium.

 

Those companies supporting the SABCS to a certain value will be recognized at corresponding category levels.

Recognition level = $ corporate sponsorship + $ exhibit fee + $ educational grant

MINIMUM SUPPORT

LEVEL
ADDITIONAL RECOGNITION
$200,000
Premier
Larger logo at
exhibit area entrances plus logo on SABCS website
$125,000
Angel
Large logo at
exhibit area entrances plus logo on SABCS website
$80,000
Patron
Medium logo at
exhibit area entrances
$50,000
Major Supporter
Small logo at
exhibit area entrances
$25,000
Contributor
$10,000
Donor

 

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Types of Support

Corporate Sponsorship - Support for specific items, such as the internet café, which are not components of the educational program. SABCS uses sponsorship funds to defray non-educational operating expenses.

 

SABCS offers several opportunities for sponsorship.  Please refer to list below. Sponsors have first option on same item the following year.

 

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form. Send form to Symposium office. Deadline is September 1, 2015.

 

     Payment

     Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we

     will send an invoice payable in 30 days.

     Please note that corporate sponsorship does not include an exhibit. Exhibits need to be

     purchased separately.

 

Exhibits - A limited number of exhibit booths and tables are available. SABCS uses exhibit fees to defray non-educational operating expenses.

Please complete the NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION. Send form to the Symposium office.  Please refer to exhibitor information for details.

     Cancellation Policy:
     • Refund less 10% if cancelled by September 2
     • 75% refund if cancelled by September 30
     • No refund for cancellations thereafter.

Educational Grant - Support for general educational programming costs or specific items, or printed materials which are components of the educational program. SABCS uses grant funds to defray expenses associated with educational activities in compliance with ACCME guidelines.

If your company or organization offers educational grants in support of CME accredited educational activities related to research and treatment of breast cancer, we would appreciate receiving the grant application information including website and contact. Please contact Rich Markow, Director, Symposia at Markow@uthscsa.edu or telephone 210-450-1550.

Deadline

Notice of Intent to Support/Exhibit Applications are due on September 1, 2015

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Corporate Sponsorship Opportunities

All corporate sponsors are acknowledged in the SABCS Pocket Program, on slides and the SABCS website as well as on-site signs.

1 complimentary all-access* registration per $15,000 support.

The following sponsorships may be corporately branded with your logo and slogan.
OPPORTUNITIES
COST

WI-FI NETWORK

  • Wireless service throughout the Symposium
  • SABCS On Demand, Abstracts2Viewand ePosters™ on line encourage use of this service.
    Contact markow@uthscsa.edu for 2014 usage report.
  • Your company logo and slogan on initial page each time user connects to network
  • 8 all-access* complimentary registrations
$120,000

SABCS ON DEMAND

 

  • View and/or download audio & slides of SABCS presentations
  • Plenary & awards lectures, mini-symposia & platform presentations PLUS "Year in Review", basic science & clinical forums, and more.
  • Your corporate logo & funding credit on web page
  • Remains available for 3 years
  • Web page traffic reports available to sponsor upon request
  • 8 all-access* complimentary registrations
$120,000

NEWSLETTER

  • Total of 5 issues
  • Published daily during Symposium (4 issues); additional issue published online immediately after Symposium
  • Distributed to all SABCS attendees on site
  • Posted online as downloadable Adobe Acrobat file, remains available for 3 years
  • Monthly download reports available
  • Your corporate logo & funding credit on Newsletter
  • 8 all-access* complimentary registrations
SOLD

ePOSTERS™ VIEWER

 

  • SABCS posters on line, hi-definition & searchable
  • Your corporate logo & funding credit on web page
  • Remains available for 3 years
  • Supported on multiple operating systems, browsers, and devices
  • Web page traffic reports available to sponsor upon request
  • 5 all-access* complimentary registrations
$80,000

SABCS MOBILE APP

 

  • Combines innovative, interactive tools to streamline the Symposium experience
  • Online Abstract Search and Itinerary Builder. Search events and sessions by date, time and category; attendees can create individual itinerary of sessions, which then may be exported to email calendar and printed
    • App features Symposium information including registration, housing, transportation, preliminary schedule, preliminary program, abstracts, posters, QR code scanner.  Information updated as it becomes available.
  • Facebook, Twitter, weather and news
  • Online Exhibitor Guide
    • Provides the ability via a custom-designed interface to search exhibitors via a number of criteria (name of company, keyword, product category, etc.)
    • Drop-down menu for specific selected categories.
    • Search results will return company name, booth number, company description, contact information (determined by SABCS), web site.
    • Search results will contain a “Map Me” feature which allows user to locate the exhibitor on the exhibit floor.
    • Provide for the user the ability to place exhibitor search results into a “Bookmarked Exhibitors” section which will be their own personalized list of exhibitors.
  • Your corporate ad displayed throughout the app
  • Your logo and support acknowledgement appears on the splash screen each time app is opened
  • 5 all-access* complimentary registrations
SOLD

ATTENDEE BAG

• Sturdy “show bag” distributed to all attendees
• Your company logo on one side (SABCS logo on the other)

• 4 all-access* complimentary registrations

SOLD

NEW!  POWER BANK CHARGER

 

  • Placed in each attendee bag (approx. 7500)
  • Portable "stick" style mobile device charger w/ charging cable
  • Packaged in micro-fiber pouch
  • Charger and pouch branded with your logo (single color) 

    Due to production deadlines this sponsorship will only be available until
    September 1

 

 $70,000

WATER STATIONS

  • Water stations located in Hall C and Hall B
  • Your company name/logo on water cups
  • Your company name/logo + slogan and/or message (for example: Visit us in booth 10) on 50 water jugs utilized Wed. through Friday
  • 2 all-access* complimentary registrations

    Due to production deadlines this sponsorship will only be available until
    September 1
 $30,000

INTERNET CAFÉ

  • Located in high traffic area
  • Internet access available during Symposium hours
  • Your corporate logo as screensaver or custom screensaver installed on 17 screens
  • Placement of your corporate mousepads, notepads, etc.
  • 2 all-access* complimentary registrations
$30,000

 

BOARDING PASS PRINTING

  • Located in high traffic area
  • Computer terminals & printers connected to airline websites
  • Attendees can check flight status and print e-tickets and/ or boarding passes (depending on airline)
  • Your corporate logo and funding credit as screensaver and on signs
  • Placement of your corporate mousepads, notepads, etc., available
  • 2 all-access* complimentary registrations
$30,000

CAREER DEVELOPMENT FORUM

  • The session is open to early-career scientists, (graduate students, postdoctoral or clinical fellows, or medical students and residents registered for SABCS) who will have an opportunity to meet in small groups with renowned leaders regarding specific aspects of careers in breast cancer research.
  • Acknowledgement on signs, SABCS program materials, newsletter and website
  • Attendance report available post-Symposium
  • 1 all-access* complimentary registration
$15,000
SUPPORT OF GENERAL NON-EDUCATIONAL COSTS

$4,000  
(minimum)          

ADVERTISING OPPORTUNITIES  
These items can be branded with your specific product or service mark  

CONVENTION CENTER ADVERTISING

Please note: Due to production schedule, sponsorship must be confirmed and payment received no later than September 30.

Final art is due no later than October 21.

 

  • Available only to SABCS exhibitors or those supporting the Symposium at

a minimum of $4,000

  • Placements include high traffic areas in convention center entrance

lobbies

  • Various costs, sizes and placements available on a first come, first

served basis. Placement confirmed when payment is received. Click here for more information.  Complete the order form and submit with your Notice of Intent to Support/Exhibit Application.

$VARIOUS

KEY CARDS

  • Your corporate logo & message on SABCS hotel room key cards
  • Distribution at 29 Symposium hotels
  • Sponsorship fee includes production & distribution
  • 2 all-access* complimentary registrations
SOLD

COAT & BAGGAGE CHECK

  • Coat & baggage check for SABCS attendees located in highest traffic area (west lobby of the convention center)
  • Distribution of luggage tag with company logo or other related items; tag & other items to be provided by sponsor
  • Adjacent (36"w x 72"h) wall-mounted advertising board. SABCS will produce from your finished art
  • Sponsor logo imprinted on ticket stub if support received before October 31
  • Acknowledgement in SABCS program materials, newsletter & website and on-site signs
  • 1 all-access* complimentary registration
$15,000

PRODUCT THEATRE

  • Available only to SABCS exhibitors
  • Promote your product or service to a targeted audience
  • Number of available slots is limited
  • 1 all-access* complimentary registration each slot

 

See Product Theatre for full details and application

 

Wednesday 12:15 pm    SOLD 2:00 pm    SOLD 3:30 pm     SOLD
Thursday 12:15 pm    SOLD 2:00 pm    SOLD 3:30 pm
Friday 12:15 pm    SOLD 2:00 pm 3:30 pm
$15,000 EACH SLOT

 

*All-Access Complimentary Exhibitor Registrations admit the registrant to all

SABCS programming as well as off-hours access to exhibits.

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Payment

Upon receipt of your completed NOTICE OF INTENT TO SUPPORT/EXHIBIT APPLICATION form we will send an invoice payable in 30 days.

Payment can be made by either check or wire transfer. There is a $30 additional fee for wire transfer payments.

Make check payable to:
UTHSCSA-#153065
Federal Tax ID is 74-1586031 [University of Texas Health Science Center]


Mail check to:
Rich Markow
CTRC at UT Health Science Center
7979 Wurzbach Road, Mail Code 8224
San Antonio, TX 78229
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Cancellation Policy

• Refund less 10% if cancelled by September 2

• Refund less 75% if cancelled by September 30

• No refund for cancellations thereafter.
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Advocate Program

The 18th Annual Advocate Program is sponsored by Alamo Breast Cancer Foundation (ABCF), a non-profit 501[c]3 organization. This San Antonio-based grassroots advocacy, educational, and support organization was established for women and men with breast cancer and for those concerned about breast cancer issues. ABCF is active locally and nationally (as members of the National Breast Cancer Coalition) in their goal to eradicate breast cancer in our lifetime.


The 1st Annual Advocate Program was held in 1998, in conjunction with the 21st Annual San Antonio Breast Cancer Symposium, as an educational program specially designed to address the needs of patient advocates and those who support them. The program for 2015 will include Orientation, Dinner, Mentors Program, two Educational programs and Breast Cancer Update for the grant recipients. 40-50 travel grants are expected to be available for 2015, pending receipt of sufficient grant funds.


The administration of this program is handled entirely by Alamo Breast Cancer Foundation. Their 2015 proposal will be mailed to a select list, and we hope you will support their program in addition to the 2015 San Antonio Breast Cancer Symposium.


Contact Information:
Sandi Stanford
Alamo Breast Cancer Foundation
PO Box 780067
San Antonio, TX 78278
Email:sandistanford@alamobreastcancer.org
Website Address: www.alamobreastcancer.org

Year
Funding Sources
# Travel Grants Applications
# Travel Grants Awarded
Total # Advocate Registration to SABCS
1999
Bristol-Myers Genentech Wyeth-Ayerst
42
30
104
2000
Aventis Genentech AstraZeneca
Glaxo Wellcome Pharmacia Oncology
62
50
123
2001
AstraZeneca Aventis Bristol-Meyers Squibb Chroma Vision Eli Lilly Genentech GlaxoSmithKline Pharmacia
52
36
118
2002
AstraZeneca Aventis Bristol-Myers Squibb
ChromaVision DakoCytomation Eli Lilly
Genentech GlaxoSmithKline Pharmacia
40
28
119
2003

AstraZeneca Pharmaceuticals

Bristol Myers Squibb Chromavision DakoCytomation Eli Lilly & Co Genentech Genomic Health GlaxoSmithKline Pfizer

52
37
168
2004

AstraZeneca Pharmaceuticals DakoCytomatic, Inc. Genentech, Inc.

Genomic Health, Inc. GlaxoSmithKline Introgen Therapeutics, Inc. Sanofi-Aventis

52
37
168
2005

AstraZeneca Pharmaceuticals Cytyc

Eli Lilly & Company Genentech

Genomic Health GlaxoSmithKline

Introgen Therapeutics Sanofi-Aventis

49
32
201
2006

Avon Foundation NBCC Fund--Best Practices Award AstraZeneca Genentech

Genomic Health Eli Lilly Sanofi-Aventis

109
43
199
2007

Abraxis Oncology AstraZeneca

Avon Foundation Genentech GlaxoSmithKline Novartis Roche Introgen Therapeutics

Sanofi-Aventis Dr. Sharon Wilks

109
42
233
2008

Abraxane-AZ AstraZeneca Avon Foundation Cytori Genentech BioOncology

Genomic Health, Inc. GlaxoSmithKline

Her2 Support Novartis Roche Sanofi-Aventis Dr. Sharon Wilks

34
32
225
2009

Abraxis BioOncology AstraZeneca

Avon Foundation for Women
Cytori Therapeutics, Inc Eli Lilly & Co Genentech Genomic Health, Inc
GlaxoSmithKline

Her2 Support Group Organization

National Breast Cancer Coalition

Novartis Pharmaceuticals Corp Sanofi-Aventis

Dr. Sharon Wilks, MD, FACP

Dr. Peter Ravdin, MD, PhD

82
36
235
2010

AACR Abraxis BioOncology Amgen AstraZeneca Avon Foundation for Women Eisai, Inc. Eli Lilly & Co. Genentech
GlaxoSmithKline

Novartis Pharmaceuticals Corporation

Dr. Peter Ravdin, MD, PhD Sanofi-Aventis

Dr Sharon Wilks, MD, FACP

107
32
297
2011

AACR Amgen Avon Foundation for Women Boehringer Ingelheim Genentech
Genomic Health, Inc. GlaxoSmithKline

Julie Ann Carpenter Memorial Fund
Novartis Pharmaceuticals Corp

Peter Ravdin, MD, PhD

Sharon Wilks, MD, FACP Syndax

119
41
298
2012

AACR  Amgen  Avon Foundation for Women  Celgene Corporation  Genentech

Genomic Health, Inc  GlaxoSmithKline 

Julie Ann Carpenter Memorial Fund  Nektar  Novartis Pharmaceuticals Corp 

Peter Ravdin, MD, PhD

68
31
144
2013

AACR  Amgen AstraZeneca
Avon Foundation for Women 
Celgene Corporation  Genentech

Genomic Health  

Julie Ann Carpenter Memorial Fund 

Novartis Pharmaceuticals 

Peter Ravdin, MD, PhD, SABCS

Sharon Wilks, MD, FACP

61
23
171
2014

AACR Amgen AstraZeneca

Avon Foundation for Women

DARA BioSciences Eisai  Genentech Genomic Health, Inc.

Julie Ann Carpenter Memorial Fund

NanoString Technologies 

Nektar Therapeutics

Novartis Pharmaceuticals Nuclea Diagnostics Peter Ravdin, MD, PhD  Pfizer SABCS  Syndax

78
28
229

 

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Rich Markow, Director, Symposia
Cancer Therapy & Research Center at UT Health Science Center San Antonio

7979 Wurzbach Road, MC 8224 San Antonio, TX 78229 USA
Phone: 210-450-1550    Fax: 210-450-1560    Email: sabcs@uthscsa.edu
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