Exhibit Fees

Booths are sold in 10' x 10' units.

*limited quantity available

Pharmaceutical companies may add additional 10’x10’ booths for off-label information purposes.  Regular prices for in-line and corner booths apply.

15 TABLES - Table 8' x 30" $1,800 (limit: 1)

PLEASE NOTE: all exhibit fixtures and product are limited to the table top only.

Exhibit fee includes:
• Listing of company name & booth number in the SABCS Pocket Program
• Listing of company on www.sabcs.org, linked to your website
• Complimentary exhibit hall badges (2 per 10’ x 10’ booth space or 1 per tabletop exhibit)
• 8’ high back drape and 36” high side drape in show colors for standard booth spaces
• 6’x 30” table + 2 chairs + wastebasket, emptied nightly (tabletop exhibits = 8’ x 30” table)
• Identification sign 7” x 44”
• Aisle carpeting and nightly vacuuming of aisles
• General perimeter security

PUBLISHERS
Publishers receive a 10% discount. Publishers taking advantage of this rate are required to offer publications in
print, on CD-ROM or other “hard” media for sale or order at their booth.
Publishers are also welcome to set up on Sunday morning, December 12. Please specify on your exhibit application if you wish to do so.

NON-PROFIT ORGANIZATIONS
Non-profit organizations receive a 15% discount.
Documentation of 501[c]3 status must accompany the exhibit application.

Exhibitor Eligibility Requirements

Exhibit applications are subject to approval by SABCS management. SABCS reserves the right to accept or reject
a potential exhibitor based on our assessment of whether that company or organization’s products and/or services are relevant to meeting attendees.

Exhibits will be limited only to the company and the product(s) listed on the application. Only the sign of the
company whose name appears on the application may be placed in the booth or appear on any printed list of exhibitors.

All exhibited items must comply with local, state, and FDA regulations. Any food or extract displayed or distributed
should be either approved in the United States for a specific cancer related use or undergoing testing in the United States in a peer reviewed, protocol-driven clinical trial.

Complimentary Registration

• 2 Complimentary exhibitor registrations per 10'x10' unit
• 1 Complimentary exhibitor registration per table exhibit

Complimentary exhibitor registrations entitle the bearer to access the registration area (Bridge Hall) and the exhibit area (Hall C) only including off-hours access to exhibit area. Full registration is required in order to attend SABCS programs.

Complimentary registration contact indicated on Intent to Support/Exhibitor Application will be sent registration login and password to manage complimentary registrations online. Please contact Sharon Hill at hills@uthscsa.edu if you have any questions regarding your organizations complimentary registrations.

Exhibit Placement

Exhibit placement is primarily determined using a formula based upon
• corporate sponsorship + exhibit fee
• previous history with SABCS

and then on a first-come, first-served basis by receipt date. Also considered are such factors as preferred placement away from or near another exhibitor. Preferred location can be indicated on the Notice of Intent to Support/Exhibit Application, or on a marked photocopy of the preliminary floorplan. Please note that placement according to preference is not guaranteed.

Exhibit space will be assigned to each company submitting a completed Notice of Intent to Support/Exhibit Application form and exhibit fee payment by September 1, using the Notice of Intent to Support/Exhibit Application form, subject to approval by SABCS.

Should all exhibit space be taken prior to September 1, applicants who will not be able to obtain exhibit space will be notified.

Exhibit Schedule - Please note - Hours may be subject to change.

 

Tuesday, December78 – Exhibit move-in
20’x20’, 10’x30’ and 10’x40’	Noon – 6:00 PM
Wednesday, December 8 – Exhibit move-in
All other exhibits	8:00 AM – 6:00 PM
Thursday, December 9 – Detailing only
All exhibits	9:00 AM – 11:00 AM
Exhibits open
Thursday, December 9	11:00 AM – 5:30 PM
Friday, December 10	11:00 AM – 5:30 PM
Saturday, December 11	11:00 AM – 5:30 PM
Saturday, December 11– Exhibit move-out
Preliminary dismantle	5:30 PM – 6:00 PM
Return of empty cartons & cases, material pack-up	6:00 PM – 6:30 PM
Full move-out	6:30 PM – 11:00 PM

Restrictions

• Display elements and fixtures cannot exceed a height of ten feet (10’). This rule pertains to both in-line and island displays.
• All ladders & related equipment must be removed from the building following move-in.
• Unstaffed exhibits are not permitted.
• Departure and/or removal of exhibit prior to end of show will affect placement in subsequent years.
• An individual exhibit cannot straddle an aisle.
• Sharing of booth space with an unrelated company is not permitted.
• “Subleasing” of booth space to an unrelated company is not permitted.
• Table exhibits: exhibit fixtures and product are limited to the table top only.
• Pharmaceutical and biotech companies are expected to comply with PhRMA exhibit guidelines.
• Manufacturers of medical devices and makers of medical equipment, software, supplies, technology, etc. are expected to comply with AdvaMed exhibit guidelines.