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Hotel Request Form
Group Agency Request Form
Hotel Map and List of Hotels

Hotel Warning
Making Your Reservations
Deadlines
Acknowledgements
Deposits
Group Reservations
Free Shuttle Bus
Guarantee
Changes/Cancellations

Hotel

Housing for the 2014 San Antonio Breast Cancer Symposium is open.

 

Reserve a room at an SABCS hotel and get 15% off your registration fee!

 

To take advantage of our 15% registration discount

please make your hotel reservation prior to registering for the symposium.

 

SABCS is unable to refund overpayment of symposium registration fees.

 


The Official Housing Bureau of SABCS is onPeak

 
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Hotel Warning

Housing for the 2014 San Antonio Breast Cancer Symposium is handled exclusively by onPeak. If you receive solicitations from other vendors (commonly referred to as “pirates” or “poachers”), please do not provide them your personal information, especially your credit card number. If you cooperate with them, your credit card may be charged and you may not have a hotel room when you arrive at your destination.

When we secure sleeping rooms at hotels for our symposium (commonly referred to as room blocks), we research the properties to make certain that our attendees will be adequately accommodated. The room block is established to ensure that rooms meet our standards and are offered at a discounted price.

We have been informed that registrants are often contacted by fax, e-mail or most often by phone with offers for cut rate hotel rates. The intent is to convince you that the offer is made on our behalf, or that the soliciting company is a viable alternative to going through our service provider. This is not true. Hotel reservations for the 2014 San Antonio Breast Cancer Symposium is handled exclusively by onPeak.

Reservations made at Symposium hotels which have been obtained through agencies other than the SABCS Housing Bureau are not guaranteed

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Making Your Reservations

 

 

 

 

 

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Deadlines

Individual: November 14, 2014

Group Room Block Requests:

Rooming list: September 26, 2014
Confirmation of Master Account/Credit Card Authorization: September 26, 2014.  All reductions after September 26, 2014 are non-refundable.

Group/Agency Block Reduction: September 26, 2014

Last Day for Changes: November 14, 2014

Reserve your room at one of the official 2014 SABCS hotels while discounted hotel rooms are available. All hotel reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to 16.75% occupancy tax (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis. A two night room rate + tax advance deposit by credit card valid through December 2014, check or wire transfer is required.

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Acknowledgments

An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 72 hours for reservations received via phone, fax or mail.

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Deposits

Reservations will be processed on a first come, first served basis and a two night room rate plus tax deposit by credit card (expiration date valid through December 2014) check or wire transfer is required. Wire transfer information is provided on Group/Agency Housing form and can be provided by request to sabcs@onpeak.co or by fax to 888-726-9290 or 404-393-3172. Please note this form is required for sending deposit funds via a wire transfer. All deposits for individual reservations are due when the initial reservation is made. Card may be charged 30 days prior to arrival by the HOTEL.  All new reservations, changes, substitutions and cancellations must be made through onPeak. Please refer to your hotel confirmation for individual cancellation and deposit policies.  Group/Agency hotel requests must be accompanied by a credit card with an expiration date valid during the time of stay or an advance deposit of two nights room & tax per room (non-refundable after September 26, 2014) paid by check or wire transfer only.

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Group Reservations

Room block requests are limited to a maximum of 50 rooms per hotel with the exception of the Grand Hyatt and the Marriott Rivercenter where requests are limited to a maximum of 100 rooms. Download a Group/Agency Housing form here.  Please be sure to note SABCS policies and deadline dates provided on the Group Housing Form. Group Sub-Block Confirmation letters will be sent to you by email. Please be sure to note SABCS policies and deadline dates.

Group/Agency reservations require a credit card with a valid expiration date during the time of stay or an advance deposit of two nights room & tax per room (non-refundable after 9/26/14) paid by check or wire transfer. This deposit or credit card information must be received within 30 days or your rooms will be released.  A financial commitment to utilize 100% of the total room nights is required.  Rooms may be released prior to September 26, 2014, however all reductions after September 26, 2014 are non-refundable.  Credit Card authorizations or establishment of a Master Account with the applicable hotels is required by September 26, 2014.  Please see the Group/Agency Request form for further information. 

Please note the following group reservations policies:

  • For group reservations from travel agencies and other service providers, an original, signed, Agent of Record letter must be sent to onPeak by the client. Only originals on client letterhead are acceptable.
  • Group sub-blocks cannot be re-sold to third parties or subcontractors. Companies who do so will be permanently barred from participation in SABCS, and all authorized SABCS vendors and hotels will be notified of same. Re-sold rooms are subject to cancellation and no refund will be issued.
  • Units for suite parlors and each connecting bedroom must be deducted from the current room block. All suites must be approved by SABCS.
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Free Shuttle Bus

Shuttle buses will operate December 9 through December 13 between official symposium hotels and the convention center at no charge.

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Guarantee

A payment guarantee is required to hold your reservation in the amount of two night’s stay at the confirmed hotel plus current tax of 16.75%, subject to change.  A valid credit card or check guarantee is required at the time of confirming reservations.

Requests received without a valid guarantee will not be processed.

See Hotel Request Form for further information.

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Changes/Cancellations

Individual cancellation based on individual hotel policy.  Guests may refer to the policy listed on confirmation. 

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Rich Markow, Director, Symposia
Cancer Therapy & Research Center at UT Health Science Center San Antonio

7979 Wurzbach Road, MC 8224 San Antonio, TX 78229 USA
Phone: 210-450-1550    Fax: 210-450-1560    Email: sabcs@uthscsa.edu
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