The Official Housing Bureau of SABCS is onPeak

Housing for the 2013 San Antonio Breast Cancer Symposium is handled exclusively by onPeak. If you receive solicitations from other vendors (commonly referred to as “pirates” or “poachers”), please do not provide them your personal information, especially your credit card number. If you cooperate with them, your credit card may be charged and you may not have a hotel room when you arrive at your destination.

When we secure sleeping rooms at hotels for our symposium (commonly referred to as room blocks), we research the properties to make certain that our attendees will be adequately accommodated. The room block is established to ensure that rooms meet our standards and are offered at a discounted price.

We have been informed that registrants are often contacted by fax, e-mail or most often by phone with offers for cut rate hotel rates. The intent is to convince you that the offer is made on our behalf, or that the soliciting company is a viable alternative to going through our service provider. This is not true. Hotel reservations for the 2013 San Antonio Breast Cancer Symposium is handled exclusively by onPeak.

Reservations made at Symposium hotels which have been obtained through agencies other than the SABCS Housing Bureau are not guaranteed

You can book your SABCS hotel in one of 5 EA5Y WAYS beginning March 4, 2013:

Online
The most efficient way to book specially discounted hotel rooms is online, with real-time hotel reservation processing.

5 Simple Steps
Step 1 Hotel Reservation Dates	Step 2 Hotel Selection	Step 3 Room Types	Step 4 Atttendee Information	Step 5 Credit Card Information

 

E-mail - sabcs@onpeak.co

Download the Hotel Request Form and send as an attachment.  Please provide all the information required on the form.

Fax

Download the Hotel Request Form and return to 888-726-9290 or 404-393-3172.   Please note: Incomplete forms cannot be processed. 

Mail
Download the Hotel Request Form and return to:
SABCS Housing Bureau
c/o onPeak
240 Peachtree Street, Suite 22-S-22

Atlanta, Georgia 30303

Phone
800-243-1206 (US & Canada)

312-527-7300 (International)

Individual: November 15, 2013

Group Room Block Requests:

Rooming list: September 27, 2013
Confirmation of Master Account/Credit Card Authorization: September 27, 2013.  All reductions after September 27, 2013 are non-refundable.

Group/Agency Block Reduction: September 27, 2013

Last Day for Changes: November 15, 2013

Reserve your room at one of the official 2013 SABCS hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your hotel today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to 16.75% occupancy tax (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis. A two night room rate + tax advance deposit by credit card valid through December 2013, check or wire transfer is required.

An acknowledgement of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 72 hours for reservations received via phone, fax or mail.

Reservations are accepted on a first come, first served basis and a two night room rate plus tax advanced deposit by credit card (expiration date valid through December 2013) check or wire transfer is required. Wire transfer information is provided on Group/Agency Hotel form and can be provided by request to sabcs@onpeak.co or by fax to 888-726-9290 or 404-393-3172. Please note this form is required for sending deposit funds via a wire transfer. All deposits for individual reservations are due when the initial reservation is made. Card may be charged 30 days prior to arrival by the HOTEL.  All new reservations, changes, substitutions and cancellations must be made through onPeak. Please refer to your hotel confirmation for individual cancellation and deposit policies.  Group/Agency hotel requests must be accompanied by a credit card with an expiration date valid during the time of stay or a $410 per room deposit (non-refundable after September 27, 2013) by check or wire transfer only.

Group Reservations

Room block requests are limited to a maximum of 50 rooms per group per hotel with the exception of the Grand Hyatt and the Marriott Rivercenter where requests are limited to a maximum of 100 rooms. To obtain a Group Hotel Request form, please contact onPeak at sabcs@onpeak.co or fax to 888-726-9290 or 404-393-3172. You can also download and print a Group Hotel Request form.  Please be sure to note SABCS policies and deadline dates provided on the Group/Agency Hotel Form. Group Sub-Block Confirmation letters will be sent to you by email. Please be sure to note SABCS policies and deadline dates.

Group/Agency reservations require a credit card along with a valid expiration date during the time of stay or an advance deposit of two nights room & tax per room (non0refundable after 9/27/2013) paid by check or wire transfer. This deposit or credit card information must be received within 30 days or your rooms will be released.  A financial commitment to utilize 100% of the total room nights is required.  Rooms may be released prior to September 27, 2013, however all reductions after September 27, 2013 are non-refundable.  Credit Card authorizations or establishment of a Master Account with the applicable hotels is required by September 27, 2013.  Please see the Group/Agency Request form for further information. 

Please note the following group reservations policies:

• For group reservations from travel agencies and other service providers, an original, signed, Agent of Record letter must be sent to onPeak by the client. Only originals on client letterhead are acceptable.
• Group sub-blocks cannot be re-sold to third parties or subcontractors. Companies who do so will be permanently barred from participation in SABCS, and all authorized SABCS vendors and hotels will be notified of same. Re-sold rooms are subject to cancellation and no refund will be issued.
• Units for suite parlors and each connecting bedroom must be deducted from the current room block. All suites must be approved by SABCS.

The Marriott Rivercenter – Riverwalk is the official Headquarters Hotel of the San Antonio Breast Cancer Symposium.

	Hotels	Hotel Rates* single/double
A.	Courtyard by Marriott San Antonio Riverwalk 207 N. St. Mary's	$204/$204 View/Balcony Rooms $224/$224
B.	Crowne Plaza San Antonio 111 E. Pecan St.	$182/$182
C.	Drury Inn and Suites 201 N. St. Mary's	$166/$166
D.	Drury Plaza 105 S. St. Mary's	$166/$166
E.	El Tropicano Riverwalk Hotel 110  Lexington Ave.	$126/$126
F.	Embassy Suites San Antonio Riverwalk 125 E. Houston St.	$214/$214
G.	Emily Morgan Hotel 705 E. Houston St.	$179/$179
H.	Fairfield Inn & Suites Downtown Alamo 411 Bowie St.	$121/$121
I.	Grand Hyatt San Antonio 600 E. Market St.	$250/$250
J.	Hampton Inn Downtown 414 Bowie St.	$123/$123
K.	Hilton Palacio del Rio 200 S. Alamo St.	$237/$237
L.	Historic Menger Hotel 204 Alamo Plaza	$172/$172
M.	Holiday Inn Riverwalk 217 N. St. Mary's St.	$170/$170
N.	Hotel Indigo at the Alamo 105 N. Alamo Plaza	$237/$237
O.	Hotel Indigo San Antonio Riverwalk 830 N. St. Mary's St.	$149/$149
P.	Hotel Valencia Riverwalk 150 E. Houston St.	$237/$237
Q.	Hyatt Place San Antonio/Riverwalk 601 S. St. Mary's St.	$214/$214
R.	Hyatt Regency San Antonio 123 Losoya St.	$237/$237
S.	La Quinta Inn & Suites Convention Center 303 Blum St.	$155/$155
T.	Marriott Rivercenter 101 Bowie St.	$240/$240
U.	Marriott Riverwalk 889 E. Market St.	$240/$240
V.	Mokara Hotel 212 W. Crockett St.	$388/$388
W.	Omni La Mansion del Rio Hotel 112 College St.	$235/$235
X.	Residence Inn by Marriott - Alamo Plaza/Downtown 425 Bonham St.	$168/$168
Y.	Sheraton Gunter Hotel 205 E. Houston St.	$200/$200
Z.	Springhill Suites Downtown Alamo Plaza 411 Bowie St.	$132/$132
*.	Westin Riverwalk Hotel 420 W. Market St.	$237/$237
#.	Wyndham St. Anthony Hotel 300 E. Travis St.	$189/$189

* (exclusive of tax & meals)  Rates are subject to availability.

Hotels are added throughout the year. 

Hotel map

Shuttle buses will operate December 10 through December 14 between official symposium hotels and the convention center at no charge.

Guarantee

A payment guarantee is required to hold your reservation in the amount of two night’s stay at the confirmed hotel plus current tax of 16.75%, subject to change.  A valid credit card or check guarantee is required at the time of confirming reservations.

Requests received without a valid guarantee will not be processed.

See hotel request form for further information.

Individual cancellation based on individual hotel policy.  Guests may refer to the policy listed on confirmation.