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Abstract Submission

General Information
Call for Abstracts
Abstract Deadline
No-Show Policy
Placeholder Abstracts
Late Breaking Abstracts
Responsibilities of Abstract Presenters
Responsibilities of Abstract
Author Disclosure
Publication & Embargo
No-Show Policy
Permission to Reproduce
Abstract Preparation
Abstract Subject Categories
Abstract Submission
Submission Fee
Review Decision

Call for Abstracts   >  Abstract Presenter Responsibilities

Responsibilities of Abstract Presenters

  • Presenter will be the contact person for all correspondence about the abstract and will keep co-authors informed about its status.  Presenter's name and email address will be listed with the abstract.
  • Presenter must complete and electronically sign the Disclosure Form on behalf of all the co-authors.  The submission process is not complete until this has been done.  Abstracts received without a properly completed and signed disclosure will not be considered.
  • Presenter accepts responsibility regarding the SABCS No-Show Policy.
  • Presenter accepts responsibility regarding Publication and Embargo Regulations.
  • Presenter accepts responsibility on behalf of all co-authors for Permission to Reproduce Presentation.

Author Disclosure
  • Any type of business relationship that could be perceived as a potential conflict of interest as it relates to the abstract must be reported.
  • Each speaker/author must complete a Disclosure Form online during the abstract submission process. In addition, all persons who indicate the existence of such relationships will be asked to agree in writing that these relationships will not bias or otherwise influence their involvement in the program. The form must reflect the conflicts of interests of all authors, but need only be signed by the lead author.
  • Electronic signature is required online.

Publication & Embargo Regulations

Violation of the following policies will result in the withdrawal of the involved abstract from any 2015 San Antonio Breast Cancer Symposium presentation:

  1. By submitting an abstract for the 2015 San Antonio Breast Cancer Symposium, the presenter verifies that the abstract's contents and its conclusions have not been and will not be published or presented at any large international or national meeting prior to the SABCS program.
  2. All authors must comply with the Symposium embargo policy, which states that no author is to provide information regarding the abstract or related research to be presented during the Symposium to the media or public prior to the scheduled time of presentation at the 2015 San Antonio Breast Cancer Symposium.  Poster presentations in the Ongoing Clinical Trials category are not subject to SABCS pre-publication and embargo policies.

No Show Policy

Please notify the Symposium office as early as possible if your presentation will not be made, and reference your assigned program number. If a scheduled presenter fails to appear in person or to send a replacement, and does not cancel the poster or slide presentation before the meeting, that presenter will be barred from having an abstract accepted in the SABCS for three years.  Notification must be sent in written form via e-mail (sabcs@uthscsa.edu) or fax (210-450-1560).


Permission to Reproduce Presentation

Permission to Reproduce Presentation
All accepted abstracts, other than those that are withdrawn prior to publication and any that may have been accepted as a special late exception, will be published in the Symposium's online abstract book, as well as in SABCS On Demand on the SABCS website.  In addition, the 2015 San Antonio Breast Cancer Symposium currently contracts with other parties to record and transcribe oral presentations for online slide review and streaming webcast on the SABCS website.  Poster presentations are also posted on the SABCS website. All of these resources are made available to the user at no charge.

The cost of such reproduction and publication may be funded by educational grants from medical industry in accordance with ACCME guidelines.

This “Permission to Reproduce Presentation” applies to the presentation regardless of its form. All recordings and reproductions shall be made only with appropriate acknowledgement of the Presenter as the author, and only with reference to presentation at SABCS. No portion of the Presentation shall be extracted for reproduction or publication by itself, unless specifically offered by the Presenter as a summary, overview, or abstract.

To opt out of such reproductions please notify the SABCS office at sabcs@uthscsa.edu.  You agree to give your permission to reproduce your presentation unless you take the actions outlined here.

Copyright Transfer

As the Submitting Author for the abstract and on behalf of all the authors, you transfer copyrights of the abstract to the San Antonio Breast Cancer Symposium (SABCS), in the event that this abstract is published in the online Symposium proceedings (Supplement to Cancer Research).  With this transfer, the authors relinquish all exclusive rights to copyright ownership of the abstract, including without limitation all rights of reproduction, derivation, distribution, sale, and display of the work, in whole or in part, in any and all forms of media now or hereafter known.  SABCS, as copyright owners, has sole authority to grant permission to reproduce the Abstract.


Author Permissions

Authors of abstracts published in the SABCS online Symposium proceedings (Supplement to Cancer Research) are permitted to use their abstracts in the following ways without requesting permission from the SABCS.  All such uses must include appropriate attribution to the Cancer Research supplement issue in which the abstracts are published.  Authors may:


  • Reproduce the abstract, including tables, in books, reviews, or subsequent research articles they write;
  • Use the abstract in presentations;
  • Post a link to the online version of the abstract on their institutional website, if this is required by their institution;
  • Submit a copy of their article to their university in support of a doctoral thesis.

For questions about abstract submission, contact Coe-Truman Technologies, Inc. by phone 217-398-1792 or by email c4asupport@coetruman.com.


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Rich Markow, Director, Symposia
Cancer Therapy & Research Center at UT Health Science Center San Antonio

7979 Wurzbach Road, MC 8224 San Antonio, TX 78229 USA
Phone: 210-450-1550    Fax: 210-450-1560    Email: sabcs@uthscsa.edu
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